On-Site Tech & Marketing Admin Assistant (Entry-Level)

westdaleassetmanagement; Dallas (TX); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan with company match

Flexible spending accounts

Paid vacation, personal/sick time, and

holidays

Tuition reimbursement

Credit union

Service recognition awards

Employee assistance program

Apartment rental discounts

Job summary

Westdale Asset Management in Dallas is seeking an entry-level Administrative Assistant to support our corporate team. This on-site role offers exposure to Information Technology and Marketing, with responsibilities spanning invoicing, vendor relations, data entry, and recurring reporting.

You will gain hands-on experience with business systems, purchasing, and cross-functional projects. The position requires strong organizational skills, comfort with technology, and the ability to work full-time

Qualifications

• Excellent administrative and business skills including organization, time management, communication, attention to detail and problem solving.
• Proven intermediate level experience using Microsoft productivity software including Word, Excel, Outlook, and Teams.
• Ability to learn and become comfortable with new software quickly.
• Business related degree or college classes helpful.
• Ability to work 40 hours a week in the office during normal business hours (Monday-Friday, 8:30 am-5:30 pm). Commuting to our office is required. This is 100% on-site. There is no remote or hybrid option.
• Candidates must be legally authorized to work for any employer in the United States. (Westdale is unable to sponsor an employment visa for this position.)

Responsibilities

• Manage and enter department invoices and billbacks
• Assist with vendor relationships, communication and coordination
• Support vendor procurement and purchasing for technology and marketing products and services.
• Perform system configuration and data entry within Marketing and IT platforms
• Assist team members with projects, timelines and follow-ups
• Manage credit card receipt reconciliation for Marketing and Technology expenses
• Collect, organize and review data used in departmental reporting
• Help prepare recurring reports, including:
• Monthly Marketing Reports
• Monthly Reputation Review Reports
• Monthly Service Desk Reports
• Monthly Marketing Spend Reports
• Annual Marketing ROI Reports and Budgets
• Quarterly IT General Controls (ITGC) Reports
• Assist with other Marketing and Technology initiatives as you grow into the position.

Job description

Westdale Asset Management in Dallas is seeking an entry-level Administrative Assistant to support our corporate team. This on-site role offers exposure to Information Technology and Marketing, with responsibilities spanning invoicing, vendor relations, data entry, and recurring reporting.

You will gain hands-on experience with business systems, purchasing, and cross-functional projects. The position requires strong organizational skills, comfort with technology, and the ability to work full-time