Administrative Assistant (Technology/Marketing)

Westdale; Dallas, Northern (TX, KY); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance (short/long-term)

401(k) plan with company match

Flexible spending accounts

Paid vacation, personal/sick time, and

Holidays

Tuition reimbursement

Credit union

Service recognition awards

Employee assistance program

Apartment rental discounts

Job summary

Westdale is seeking an Administrative Assistant to join our corporate team in Dallas at The Epic. This entry-level position offers hands-on exposure to IT and Marketing within a large national real estate organization, with opportunities to work across departments and learn business systems, vendor management, and financial processes.

You will collaborate with teams, manage invoices, assist with purchasing, and help prepare monthly and quarterly reports while developing core administrative and

Qualifications

• Excellent administrative and business skills including organization, time management, communication, attention to detail and problem solving.
• Proven intermediate level experience using Microsoft productivity software including Word, Excel, Outlook, and Teams.
• Ability to learn and become comfortable with new software quickly.
• Business related degree or college classes helpful.
• Ability to work 40 hours a week in the office during normal business hours (Monday-Friday, 8:30 am-5:30 pm). Commuting to our office is required. This is 100% on-site. There is no remote or hybrid option.

Responsibilities

• Manage and enter department invoices and billbacks
• Assist with vendor relationships, communication and coordination
• Support vendor procurement and purchasing for technology and marketing products and services.
• Perform system configuration and data entry within Marketing and IT platforms
• Assist team members with projects, timelines and follow-ups
• Manage credit card receipt reconciliation for Marketing and Technology expenses
• Collect, organize and review data used in departmental reporting
• Help prepare recurring reports, including: Monthly Marketing Reports, Monthly Reputation Review Reports, Monthly Service Desk Reports, Monthly Marketing Spend Reports, Annual Marketing ROI Reports and Budgets, Quarterly IT General Controls (ITGC) Reports
• Assist with other Marketing and Technology initiatives as you grow into the position.

Skills

Organizational skills

Time management

Communication

Attention to detail

Problem solving

Education

Business-related degree

Tools

MS Word

MS Excel

MS Outlook

MS Teams

Job description

Rate: $21.00 - $23.00 per hour (non-exempt) depending on skills, experience and education.
Start Your Career at the Intersection of Real Estate, Technology, and Marketing.
Westdale is looking for a professional, organized and detail-oriented Administrative Assistant to assist our corporate team in our office in Dallas at The Epic. This is an entry-level administrative position and a great opportunity for someone who wants exposure to the Information Technology and Marketing sides of a large, national real estate organization. You won't be limited to one narrow area. You'll work alongside our teams and gain hands-on experience with business systems, vendors, purchasing, financial processes, reporting and projects that support Westdale's operations across the country. If you're organized, comfortable with technology, good with numbers and spreadsheets, and interested in learning how a modern business operates behind the scenes, we'd love to hear from you.

Position Requirements

• Excellent administrative and business skills including organization, time management, communication, attention to detail and problem solving.
• Proven intermediate level experience using Microsoft productivity software including Word, Excel, Outlook, and Teams.
• Ability to learn and become comfortalbe with new software quickly.
• Business related degree or college classes helpful.
• Ability to work 40 hours a week in the office during normal business hours (Monday-Friday, 8:30 am-5:30 pm). Commuting to our office is required. This is 100% on-site. There is no remote or hybrid option.
• Candidates must be legally authorized to work for any employer in the United States. (Westdale is unable to sponsor an employment visa for this position.)

Position Duties

• Manage and enter department invoices and billbacks
• Assist with vendor relationships, communication and coordination
• Support vendor procurement and purchasing for technology and marketing products and services.
• Perform system configuration and data entry within Marketing and IT platforms
• Assist team members with projects, timelines and follow-ups
• Manage credit card receipt reconciliation for Marketing and Technology expenses
• Collect, organize and review data used in departmental reporting
• Help prepare recurring reports, including:
  • Monthly Marketing Reports
  • Monthly Reputation Review Reports
  • Monthly Service Desk Reports
  • Monthly Marketing Spend Reports
  • Annual Marketing ROI Reports and Budgets
  • Quarterly IT General Controls (ITGC) Reports
• Assist with other Marketing and Technology initiatives as you grow into the position.

We offer a competitive salary, good benefits, and an energetic environment. Our benefits include:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term and long-term disability insurance
• 401(k) plan with company match
• Flexible spending accounts
• Paid vacation, personal/sick time, and holidays
• Tuition reimbursement
• Credit union
• Service recognition awards
• Employee assistance program
• Apartment rental discounts

Our application process includes employment, criminal background checks, and drug screens.
Rate: $21.00 - $23.00 per hour (non-exempt)depending on skills, experience and education.