Administrative Assistant – Asset & Wealth Management

Career Group

Dallas (TX)

On-site

USD 80,000 - 110,000

Full time

14 days+

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Job summary

A well-known global financial institution is seeking an Administrative Assistant to support its Asset & Wealth Management division. This role offers exposure to senior leadership in a fast-paced environment, based onsite in downtown Dallas, with a contract duration of 6 months and a competitive hourly rate.

Qualifications

2–3+ years of administrative experience, preferably in finance.
Proficient in Microsoft Office Suite and Zoom.
Strong attention to detail and organizational skills.

Responsibilities

Provide high-level administrative support to leadership.
Manage complex calendars and coordinate travel.
Prepare and process expense reports.

Skills

Attention to detail

Organizational skills

Communication skills

Proactive

Education

2–3+ years of administrative experience

Tools

Microsoft Office Suite

SAP Concur

Zoom

Job description

A well-known global financial institution is seeking an Administrative Assistant to support its Asset & Wealth Management division. This is an excellent opportunity to join a high-performing team within a prestigious organization, offering exposure to senior leadership and a fast-paced, professional environment. The role is based onsite in downtown Dallas, providing support to teams based in New York.

Contract: 6-Month Contract | $29/hour | Potential for Extension

Start Date: ASAP

Key Responsibilities:

Provide high-level administrative support to mid- and senior-level leadership
Manage complex calendars across multiple time zones
Coordinate domestic and international travel, including visas as needed
Prepare and process expense reports (SAP Concur experience preferred)
Schedule and coordinate internal and external meetings and events
Handle a high volume of calls and correspondence professionally
Maintain strict confidentiality and discretion when handling sensitive information
Collaborate with administrative teams across various locations
Adhere to compliance protocols and internal approval processes

Qualifications:

2–3+ years of administrative experience, preferably in finance or a similar corporate environment
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom
Strong attention to detail and organizational skills
Excellent verbal and written communication skills
Calm, efficient, and effective under pressure
Discreet, professional, and capable of handling confidential material
Proactive, solution-oriented, and able to manage multiple priorities
Experience with expense and travel coordination preferred

Please submit your resume in Word format for immediate consideration!

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Seniority level