Tech & Marketing Administrative Assistant — On‑Site

Westdale; Dallas, Northern (TX, KY); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance (short/long-term)

401(k) plan with company match

Flexible spending accounts

Paid vacation, personal/sick time, and

Holidays

Tuition reimbursement

Credit union

Service recognition awards

Employee assistance program

Apartment rental discounts

Job summary

Westdale is seeking an Administrative Assistant to join our corporate team in Dallas at The Epic. This entry-level position offers hands-on exposure to IT and Marketing within a large national real estate organization, with opportunities to work across departments and learn business systems, vendor management, and financial processes.

You will collaborate with teams, manage invoices, assist with purchasing, and help prepare monthly and quarterly reports while developing core administrative and

Qualifications

• Excellent administrative and business skills including organization, time management, communication, attention to detail and problem solving.
• Proven intermediate level experience using Microsoft productivity software including Word, Excel, Outlook, and Teams.
• Ability to learn and become comfortable with new software quickly.
• Business related degree or college classes helpful.
• Ability to work 40 hours a week in the office during normal business hours (Monday-Friday, 8:30 am-5:30 pm). Commuting to our office is required. This is 100% on-site. There is no remote or hybrid option.

Responsibilities

• Manage and enter department invoices and billbacks
• Assist with vendor relationships, communication and coordination
• Support vendor procurement and purchasing for technology and marketing products and services.
• Perform system configuration and data entry within Marketing and IT platforms
• Assist team members with projects, timelines and follow-ups
• Manage credit card receipt reconciliation for Marketing and Technology expenses
• Collect, organize and review data used in departmental reporting
• Help prepare recurring reports, including: Monthly Marketing Reports, Monthly Reputation Review Reports, Monthly Service Desk Reports, Monthly Marketing Spend Reports, Annual Marketing ROI Reports and Budgets, Quarterly IT General Controls (ITGC) Reports
• Assist with other Marketing and Technology initiatives as you grow into the position.

Skills

Organizational skills

Time management

Communication

Attention to detail

Problem solving

Education

Business-related degree

Tools

MS Word

MS Excel

MS Outlook

MS Teams

Job description

Westdale is seeking an Administrative Assistant to join our corporate team in Dallas at The Epic. This entry-level position offers hands-on exposure to IT and Marketing within a large national real estate organization, with opportunities to work across departments and learn business systems, vendor management, and financial processes.

You will collaborate with teams, manage invoices, assist with purchasing, and help prepare monthly and quarterly reports while developing core administrative and