On-Site Service Project Administrator (Fort Worth)

Trane Technologies plc; Fort Worth (TX); On-site; USD 59,000 - 83,000; Full time

Benefits offered by this job

Health insurance

401K match

Educational and training opportunities

Tuition assistance

Student debt support

Paid time off (vacation days, holidays

Sick leave

Volunteer leave

Parental leave

Job summary

Trane Technologies plc in Fort Worth, TX is seeking a Service Project Administrator to support project documentation, cost tracking, invoicing, and administrative closeout under supervision.

You will coordinate with the service team, prepare reports, monitor accounts receivable, and assist with payroll documentation for technicians, while collaborating with the Area Service Manager. This on-site role requires strong communication and accuracy with overtime as needed.

Qualifications

• One-year certificate from college or technical school;
• or six (6) months to two (2) years of related experience and/ or training;
• or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
• Experience with Microsoft Office programs.
• Familiarity with Energy Management Systems, HVAC Systems and/or Temperature Controls preferred.
• Flexibility to work overtime as required.

Responsibilities

• Coordinates with cross-functional team members to ensure the accurate and timely recording of project costs, including materials, timesheets, labor hour allocation, and daily reports.
• initiates invoicing for completed work.
• prepares payroll documentation while managing technician applied and unapplied time.
• Responsible for general administrative functions to include project costs are identified for processing service claims – concessions, Ship Product Defect (SPD), retrofit, labor warranty, purchase orders, for initiating invoicing.
• Responsible for generating, interpreting, and printing various assigned reports.
• Monitors account receivables invoicing status, reviews, investigates, and helps resolve billing disputes in coordination with internal teams and customers.
• Communicates effectively with other team members.
• Cross train for coverage of the Resource Coordinator position when staffing needs arise.

Skills

Strong communication

Proactive

Independent work

Teamwork

Prioritizing tasks

Education

One-year certificate from college or technical school

Tools

Microsoft Office

Job description

Trane Technologies plc in Fort Worth, TX is seeking a Service Project Administrator to support project documentation, cost tracking, invoicing, and administrative closeout under supervision.

You will coordinate with the service team, prepare reports, monitor accounts receivable, and assist with payroll documentation for technicians, while collaborating with the Area Service Manager. This on-site role requires strong communication and accuracy with overtime as needed.