Service Project Administrator

Trane Technologies plc; Fort Worth (TX); On-site; USD 59,000 - 83,000; Full time

Benefits offered by this job

Health insurance

401K match

Educational and training opportunities

Tuition assistance

Student debt support

Paid time off (vacation days, holidays

Sick leave

Volunteer leave

Parental leave

Job summary

Trane Technologies plc in Fort Worth, TX is seeking a Service Project Administrator to support project documentation, cost tracking, invoicing, and administrative closeout under supervision.

You will coordinate with the service team, prepare reports, monitor accounts receivable, and assist with payroll documentation for technicians, while collaborating with the Area Service Manager. This on-site role requires strong communication and accuracy with overtime as needed.

Qualifications

• One-year certificate from college or technical school;
• or six (6) months to two (2) years of related experience and/ or training;
• or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
• Experience with Microsoft Office programs.
• Familiarity with Energy Management Systems, HVAC Systems and/or Temperature Controls preferred.
• Flexibility to work overtime as required.

Responsibilities

• Coordinates with cross-functional team members to ensure the accurate and timely recording of project costs, including materials, timesheets, labor hour allocation, and daily reports.
• initiates invoicing for completed work.
• prepares payroll documentation while managing technician applied and unapplied time.
• Responsible for general administrative functions to include project costs are identified for processing service claims – concessions, Ship Product Defect (SPD), retrofit, labor warranty, purchase orders, for initiating invoicing.
• Responsible for generating, interpreting, and printing various assigned reports.
• Monitors account receivables invoicing status, reviews, investigates, and helps resolve billing disputes in coordination with internal teams and customers.
• Communicates effectively with other team members.
• Cross train for coverage of the Resource Coordinator position when staffing needs arise.

Skills

Strong communication

Proactive

Independent work

Teamwork

Prioritizing tasks

Education

One-year certificate from college or technical school

Tools

Microsoft Office

Job description

Job Summary

Where is the work: On-Site (5 days). Trane has a new exciting opportunity to join our organization as a Service Project Administrator in our Texas/Gulf Service group, located in Fort Worth. Under direct supervision, the Service Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with the Area Service Manager and assigned service team members to ensure the timely completion of each project.

Responsibilities

• Coordinates with cross-functional team members to ensure the accurate and timely recording of project costs, including materials, timesheets, labor hour allocation, and daily reports;
• initiates invoicing for completed work;
• prepares payroll documentation while managing technician applied and unapplied time.
• Responsible for general administrative functions to include project costs are identified for processing service claims – concessions, Ship Product Defect (SPD), retrofit, labor warranty, purchase orders, for initiating invoicing.
• Responsible for generating, interpreting, and printing various assigned reports.
• Monitors account receivables invoicing status, reviews, investigates, and helps resolve billing disputes in coordination with internal teams and customers.
• Communicates effectively with other team members.
• Cross train for coverage of the Resource Coordinator position when staffing needs arise.

Qualifications

• One-year certificate from college or technical school;
• or six (6) months to two (2) years of related experience and/ or training;
• or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
• Experience with Microsoft Office programs.
• Familiarity with the operation of Energy Management Systems, HVAC Systems and/or Temperature Controls preferred.
• Flexibility to work overtime as required.

Compensation

Annual Base Salary Range or Hourly Base Pay Range: $59,153.33 - $83,090.00

Compensation Type: Exception Hourly Incentive Eligible: No Sales Commission Eligible: No

We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Benefits

Thrive at work and at home: Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE! Family building benefits include fertility coverage and adoption/surrogacy assistance. Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave. 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Safety Sensitive Role

Yes

Disclaimer

Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations.

Equal Opportunity Statement

We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

At Trane Technologies, we’re climate innovators with the courage to look at our world’s challenges and see endless opportunities. We aren’t afraid to make bold commitments that set new standards to enhance the health and well-being of our employees, customers, communities, and the planet we share.

Company Culture

Learn more about what we do & how we do it. Joining the Trane Technologies team is more than just a job – it’s the beginning of a career full of purpose, impact, and meaningful contributions that challenge what’s possible for a more sustainable future. Together, we know we can change the world.

Accommodation request

If you need assistance with any part of the application due to disability or impairment, please contact us at: [e-mail]