On-Site Sales Admin & Facilities Coordinator

Urell, Inc.; Massachusetts; Hybrid; USD 42,000 - 56,000; Full time

Job summary

URELL Inc. is seeking a highly organized, proactive on-site professional to support our Sales organization, maintain professional facilities, and provide HR administrative support.

The role blends administrative duties with practical, hands-on operational tasks and requires clear communication and collaboration across teams. The ideal candidate works well with diverse personalities, manages priorities efficiently, and can lift up to 25 lbs as needed.

Qualifications

• Strong organizational and time management skills.
• Professional demeanor with diverse personalities.
• Clear verbal and written communication.
• Ability to work 100% on-site.
• Hospitality or sales support experience preferred.

Responsibilities

• Maintain facility cleanliness and professional presentation for employees, clients, and visitors.
• Manage meeting room scheduling and setup, including materials and tech checks.
• Coordinate meals and refreshments for on-site meetings and events.
• Liaise with cleaning services and manage supplies.
• Support Sales with materials, travel, and client-facing documents.
• Assist HR onboarding and confidential personnel records.
• Oversee sample room inventory and distribution.
• Coordinate travel logistics for the Sales team.
• Provide general administrative support to Sales management.

Skills

Organization

Time management

Communication

On-site work

Excel

PowerPoint

Adobe Acrobat

Learning new software

Administrative support

Hospitality experience

Education

Bachelor’s degree or equivalent

Tools

Microsoft Excel

PowerPoint

Adobe Acrobat

Job description

Overview

We are seeking a highly organized, proactive team member to support our Sales organization, maintain our professional facilities, and provide HR administrative support. This role blends administrative responsibilities with hands-on operational support. The ideal candidate demonstrates a professional manner and presence, communicates clearly and effectively, and works collaboratively with diverse personalities, priorities, and work styles.

Key Responsibilities

Facilities & Meeting Coordination

• Ensure the building, common areas, and meeting spaces are consistently clean, organized, and professionally presented for employees, clients, prospects, and visitors
• Manage meeting room scheduling and prepare rooms in advance, including setup, materials, and technology verification
• Coordinate meals and refreshments for on-site meetings and events, including ordering, setup, and post-event cleanup
• Reset and maintain meeting rooms and common areas after use, ensuring a professional environment throughout the day
• Serve as point of contact for facility coordination, including liaising with cleaning services, managing supplies, and addressing general facility needs

Sales Administrative Support

• Support Sales leadership and team members in preparing, updating, and organizing sales materials, presentations, and client-facing documents
• Maintain organized digital and physical files to ensure ready access to current sales assets and resources
• Support scheduling, coordination, and logistical preparation for sales meetings, internal planning sessions, and client engagements
• Manage the sample room inventory and distribution system
• Coordinate materials for sales events, trade shows, and presentations, including inventory management and logistics
• Assist with ordering sales literature and office supplies
• Support the creation and distribution of Factory Sales reports to the sales team
• Handle package receipt and distribution for Sales management
• Coordinate travel logistics, including flight booking and travel documentation
• Provide general administrative support to Sales management as needed

HR Administrative Support

• Support the onboarding process for new employees, including equipment coordination, account setup, and documentation
• Maintain HR records and personnel files with accuracy and strict confidentiality
• Assist with offboarding coordination as needed
• Support HR administrative needs as requested by the HR department

Qualifications

• Strong organizational and time management skills with the ability to manage multiple tasks and shifting priorities
• Professional demeanor with the ability to interact comfortably and effectively with diverse personalities and communication styles
• Clear and articulate verbal and written communication skills
• Proactive mindset with willingness to take ownership of tasks—both administrative and hands-on
• Ability to work 100% on-site
• Physical ability to support facilities and meeting setup, including lifting, carrying, and moving items up to 25 lbs; bending, reaching, and walking throughout the facility as
  needed
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, data analysis), PowerPoint (presentation creation and formatting), and Adobe Acrobat (PDF editing and
  manipulation)
• Strong ability to quickly learn and master new software tools and applications as business needs evolve; demonstrated willingness to build technical skills independently
• Prior experience in administrative support, office coordination, hospitality, or sales support (preferred)

What We’re Looking For

A dependable, detail-oriented professional who takes pride in creating a polished, organized workplace. Someone who genuinely enjoys supporting a fast-paced Sales team, interacting with diverse personalities, balancing competing priorities, and ensuring that our office environment reflects URELL Inc.’s professionalism and commitment to excellence.

Apply Now

[gravityform id="2" title="false" description="false" ajax="true"]