Administrative Assistant

N1000 Berkadia Commercial Mortgage LLC; Boston (MA); On-site; USD 30,000 - 33,000; Part time

Benefits offered by this job

Volunteer hours

Donation matching

ERGs

Tuition reimbursement

Parental leave

Mental health support

Pet insurance

Learning stipend

Job summary

Berkadia in Boston is seeking a part-time Administrative Assistant to support the on-site office operations. This role, reporting into the Boston office, involves 10 hours per week, with responsibilities spanning reception, scheduling, and general office support to maintain a welcoming environment.

The ideal candidate will be proficient in Microsoft Office, possess excellent communication and interpersonal skills, and be flexible to assist with diverse administrative tasks as needed.

Qualifications

• Proficiency in Microsoft Office Suite is required.
• Willingness to perform a variety of hands-on office support responsibilities as needed.
• Excellent communication and interpersonal skills for effective interaction with staff and visitors.

Responsibilities

• Provide day-to-day administrative and operational support to the Boston office.
• Maintain and replenish office supplies, including printer paper and other workplace essentials.
• Receive, organize, and appropriately handle incoming packages and deliveries.
• Support general upkeep and organization of shared office spaces.
• Add visitors and guests to the building security list and assist with other visitor-access needs.
• Monitor building communications and alerts and notify office personnel of relevant updates or issues.
• Greet and direct visitors and provide on-site support when meetings or guest schedules overlap.
• Coordinate food and beverage orders for client visits, office meetings, and other events.
• Assist employees with expense-related administrative needs, including preparation and submission of expense reports.
• Prepare and edit correspondence, documents, reports, drafts, and emails as needed.
• Assist with scheduling meetings, appointments, and other office activities as needed.
• Maintain office contact lists and other administrative information.
• Provide additional administrative and office support as needs arise.

Skills

Communication skills

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Be Part of the Next. Be Berkadia. Berkadia is built on deep expertise, strong relationships, and a commitment to excellence across the commercial real estate industry. What sets us apart is our people. As a values‑driven organization, we foster a culture where collaboration thrives, growth is encouraged, and employees are empowered to make an impact. Together, our people strengthen our business and help shape the future of Berkadia. Are you ready to be part of the next?

The Administrative Assistant provides part-time, on-site administrative and office support to help ensure the efficient day-to-day operation of our Boston office. This individual will support office organization, employee and guest needs, and general administrative activities while helping create a welcoming, well-run office environment. This is a parttime role, reporting into the office on Monday with a weekly schedule of 10 hours a week.

Responsibilities

• Provide day-to-day administrative and operational support to the Boston office.
• Maintain and replenish office supplies, including printer paper and other workplace essentials.
• Receive, organize, and appropriately handle incoming packages and deliveries.
• Support general upkeep and organization of shared office spaces, including loading and emptying the office dishwasher as needed.
• Add visitors and guests to the building security list and assist with other visitor-access needs.
• Monitor building communications and alerts and notify office personnel of relevant updates or issues.
• Greet and direct visitors and provide on-site support when meetings or guest schedules overlap.
• Coordinate food and beverage orders for client visits, office meetings, and other events.
• Assist employees with expense‑related administrative needs, including preparation and submission of expense reports.
• Prepare and edit correspondence, documents, reports, drafts, and emails as needed.
• Assist with scheduling meetings, appointments, and other office activities as needed.
• Maintain office contact lists and other administrative information.
• Provide additional administrative and office support as needs arise.

Preferred Qualifications

• Proficiency in Microsoft Office Suite is required.
• Willingness to perform a variety of hands‑on office support responsibilities as needed.
• Excellent communication and interpersonal skills for effective interaction with staff and visitors.

Parttime employees have limited access to Berkadia benefits barring their weekly scheduled hours #LI-EP1

• Monthly paid volunteer hours and donation matching to benefit our communities
• Employee Resource Groups that help you grow with us
• Fertility and family planning services
• Up to 12-weeks of fully paid parental leave
• Mental health care, including free counseling sessions:
• We'll help you fund your learning journey with generous tuition reimbursement
• Pet insurance discounts
• And more!

Be Your Best Self. Be Berkadia.

Berkadia, as an equal opportunity employer, celebrates our employees’ unique differences, which we believe drives personal and company‑wide innovation and creates a people‑first culture where your career can take the long view. To achieve these goals, we are committed to the inclusion of all qualified individuals, without regard to race, religion, age, color, national origin, gender, sexual orientation, gender identity or expression, marital status, domestic partner status, military and veteran status, disability, pregnancy, parental status, genetic information, political affiliation, or any other status protected by federal, state and local laws. In keeping with our commitment, Berkadia takes the necessary steps to provide a workplace free from harassment, discrimination, and unlawful retaliation, as well as access and reasonable accommodations for individuals with disabilities and sincerely held religious beliefs. If you require a reasonable accommodation to take part in the interview process, please contact [e-mail]. You have rights under federal, state and local employment laws. No question in this Application is intended to elicit information in violation of any such law, nor will any information obtained in response to any question be used in violation of any such law. If you apply for this role, you are acknowledging Berkadia's Application Policy and Berkadia's Privacy Policy. Please click the following links for more information about: EEOC, Employee Rights under the FMLA, EPPA. At Berkadia, our people are shaping the future of commercial real estate. With industry-leading investments in people and technology, we’re building a culture where amazing people (like you) can do their best work as they learn, grow, and succeed. We work hard because we love what we do, and we never sacrifice our values along the way. Whether your talents lie in mortgage banking, investment sales, loan servicing, marketing, operations, finance, human resources, management, innovation, or something different altogether, we invite you to explore a wide range of commercial real estate jobs and Be Part of the Next.