On-Site Operations & Facilities Coordinator

Vatic Outsourcing; Marietta (GA); On-site; USD 42,000 - 58,000; Full time

Job summary

Vatic Outsourcing seeks a highly organized Admin & Operations Specialist to manage daily office operations, facilities, and administrative workflows in a 100% on-site role. Responsibilities include vendor management, mail handling, local errands, and basic financial support using QuickBooks.

The role reports to the Operations Manager/Sr. Manager – Administration and requires strong communication, problem-solving, and independence.

Qualifications

• Two to three years of admin/ops experience.
• Experience with QuickBooks or banking procedures.
• High school diploma required; associate's or bachelor's preferred.
• Strong written and verbal communication.

Responsibilities

• Oversee daily office operations and facilities.
• Coordinate vendor contracts and office upkeep.
• Handle mail, deposits, and local errands.
• Assist HR recruitment coordination and onboarding.
• Maintain records and data entry.

Skills

Organization

Multitasking

Communication

Microsoft Office

QuickBooks

Education

High school diploma

Associate degree preferred

Tools

QuickBooks

Google Workspace

Job description

Vatic Outsourcing seeks a highly organized Admin & Operations Specialist to manage daily office operations, facilities, and administrative workflows in a 100% on-site role. Responsibilities include vendor management, mail handling, local errands, and basic financial support using QuickBooks.

The role reports to the Operations Manager/Sr. Manager – Administration and requires strong communication, problem-solving, and independence.