On-site Facilities Coordinator: Keep the Office Running Smoothly

Horizontal Talent; San Francisco (CA); On-site; USD 55,000 - 110,000; Full time

Job summary

Horizontal Talent is seeking an onsite Facilities Coordinator to support a busy San Francisco office. You will coordinate vendors, respond to tickets, and manage day-to-day building needs with professionalism and care.

Responsibilities include coordinating deliveries and janitorial services, handling urgent building issues, and leading office moves or reconfigurations from planning to execution while ensuring safety and compliance with local requirements.

Qualifications

• 4+ years of experience in facilities coordination or building operations.
• Working knowledge of HVAC, elevators, plumbing, lighting, and other facilities systems.
• Experience coordinating office moves, restacks, or reconfigurations.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and customer service skills.
• Ability to take initiative, solve problems, and stay effective in a fast-paced environment.
• Comfort with hands-on work and a willingness to support a variety of operational tasks.
• Ability to lift up to 50 pounds.

Responsibilities

• Coordinate with vendors that support daily office operations, including deliveries, supplies, and janitorial services.
• Respond to workplace and facilities tickets promptly and provide clear, service‑focused support.
• Address urgent building issues by engaging the appropriate vendors or resources.
• Complete minor repairs and maintenance tasks as needed while coordinating more complex work with external partners.
• Support emergency response efforts in partnership with Security and help maintain compliance with local requirements.
• Own HVAC‑related coordination, including preventive maintenance, larger projects, and vendor relationships.
• Lead office move coordination, restacks, and workspace reconfigurations from planning through execution.
• Set up furniture and workstation arrangements for meetings, events, and employee needs.
• Help maintain standard operating procedures and contribute to a positive office culture.
• Partner closely with People Operations, Security, site coordinators, and vendors to support a safe and welcoming workplace.

Skills

Facilities coordination

Vendor management

Office moves coordination

Customer service

Safety compliance

Physical tasks

4+ years facilities exp

HVAC knowledge

Elevator knowledge

Plumbing knowledge

Job description

Horizontal Talent is seeking an onsite Facilities Coordinator to support a busy San Francisco office. You will coordinate vendors, respond to tickets, and manage day-to-day building needs with professionalism and care.

Responsibilities include coordinating deliveries and janitorial services, handling urgent building issues, and leading office moves or reconfigurations from planning to execution while ensuring safety and compliance with local requirements.