Onsite Events & Admin Coordinator

Aero Simulation, Inc. (ASI); Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Aero Simulation, Inc. (ASI) in Orlando, FL is seeking an experienced Administrative/Events Coordinator to support HR, finance and corporate events.

This on-site role ensures top-level guest service, manages calendars, notary duties and data reporting while coordinating cross‑department collaborations. The ideal candidate has 1–3 years in admin support, strong MS Office skills (Excel emphasized), excellent communication, and the ability to obtain DoD security clearance.

Qualifications

• Minimum one year experience in a general office/administrative support environment, with HR or finance background preferred.
• Must possess superior customer service skills with excellent interpersonal skills.
• Proficient in Microsoft Office, especially Excel; highly organized and detail oriented.
• U.S. Citizenship and ability to obtain DoD security clearance; background check required.

Responsibilities

• Serve as the primary contact for guests and manage security protocols.
• Operate the front desk phone and route messages.
• Oversee scheduling of conference rooms and event calendars.
• Draft, compose, and oversee written materials; maintain designated systems.
• Lead and support special projects and event planning.
• Coordinate with Security, IT, Travel, Facilities and Landlord teams.
• Notary duties.

Skills

Customer service

MS Office

Excel proficiency

Notary public

Interpersonal skills

Multitasking

Travel readiness

Discretion

Education

High school diploma

Associates degree (preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Visio

Teams

Job description

Aero Simulation, Inc. (ASI) in Orlando, FL is seeking an experienced Administrative/Events Coordinator to support HR, finance and corporate events.

This on-site role ensures top-level guest service, manages calendars, notary duties and data reporting while coordinating cross‑department collaborations. The ideal candidate has 1–3 years in admin support, strong MS Office skills (Excel emphasized), excellent communication, and the ability to obtain DoD security clearance.