Events & Office Operations Specialist

ThreatLocker, Inc.; Orlando, Northern (FL, KY); Híbrido; USD 38 000 - 52 000; Tempo integral

Resumo da oferta

You will handle travel bookings, invoices, vendor liaison, onboarding/offboarding, mail/shipping, and general admin tasks to keep the office organized and efficient.

Responsabilidades

• Liaise with event planning team and local team leads to schedule trade show attendees and track/update associated data in relevant systems.
• Provide support in organizing and coordinating office events and meetings.
• Assist in scheduling appointments, meetings and maintaining office calendars.
• Co-ordinate and book travel itineraries for all employees; manage itinerary changes, cancellations and refunds.
• Maintain accurate travel records and invoices in relevant systems.
• Manage & track inventory levels for swag, merchandise and trade show materials; replenish as needed.
• Coordinate and prepare trade show Go-Bags with essential materials.
• Support VP with monitoring of local IT supplies and peripherals; order/replacements when required.
• Assist with basic technology tasks and day-to-day maintenance of key equipment.
• Maintain accurate records of invoices and accounts receivable; raise POs and set up new vendors.
• Liaise with vendors/contractors (cleaners, maintenance, building owners, security providers); monitor and reorder canteen supplies.
• Oversee day-to-day upkeep of office and canteen; ensure stock levels.
• Support onboarding/offboarding of employees, interview scheduling and correspondence; assist with equipment provisioning.
• Manage incoming/outgoing mail and shipments; maintain records and route to relevant personnel.
• Greet visitors, answer calls and emails; direct inquiries to the appropriate personnel.
• Assist with general administrative tasks such as data entry, filing and document management; keep records organized.
• Undertake additional tasks and projects as required.

Descrição da oferta de emprego

You will handle travel bookings, invoices, vendor liaison, onboarding/offboarding, mail/shipping, and general admin tasks to keep the office organized and efficient.