National Event Operations Coordinator

EMP Trust HR Solutions; Orlando, Northern (FL, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Hello! Destination Management in Orlando seeks an Operations Coordinator to support the Director of Operations, Account Managers, and Program Managers in program execution, vendor coordination, logistics, and reporting.

Responsibilities include pre-booking transportation and field staff, preparing arrival/departure manifests for preliminary pricing, coordinating graphics and branding needs, updating costing sheets, and creating staff instructions and maps for each program.

Qualifications

• Must have strong organizational and communication skills.
• Proactive and analytical mindset.
• Attention to logistical detail.
• Proficiency with Microsoft Excel and Word.
• Strong interpersonal and professional attitude.

Responsibilities

• Pre-book transportation.
• Pre-book field staff.
• Prepare arrival and departure manifests for preliminary pricing.
• Assist with program recaps.
• Coordinate graphics RFPs for branding needs.
• Confirm vendor contracts and update manifests after sale.
• Prepare and distribute program recaps to clients and hotels.

Skills

Organizational skills

Time management

Communication

Analytical mindset

Proactive approach

Attention to detail

Interpersonal skills

Tools

Microsoft Excel

Microsoft Word

Job description

Hello! Destination Management in Orlando seeks an Operations Coordinator to support the Director of Operations, Account Managers, and Program Managers in program execution, vendor coordination, logistics, and reporting.

Responsibilities include pre-booking transportation and field staff, preparing arrival/departure manifests for preliminary pricing, coordinating graphics and branding needs, updating costing sheets, and creating staff instructions and maps for each program.