Event & Office Operations Coordinator

City-Wide-Facility-Solutions; Jacksonville (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability insurance

Long-term disability insurance

401(k) Match

Unlimited paid time off

Charity time

Job summary

City Wide Facility Solutions in Jacksonville seeks an Administrative Assistant to represent the company with clients and independent contractors, handling payroll, finance, budgets, sales, and general operations.

You will greet visitors, manage sign-ins, process applications, route calls, handle mail, support copying and filing, administer assessments for applicants, and maintain breakroom and conference room readiness while ensuring confidentiality and professionalism.

Qualifications

• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Detail-oriented with strong follow-through.
• Ability to always maintain confidentiality and professionalism.

Responsibilities

• Greet visitors and ensure proper sign-in.
• Assist with job applications and guide candidates.
• Answer and route phone calls; relay messages.
• Handle mail and distribute items.
• Assist with copying, scanning, and filing.
• Process badge and uniform requests for staff and ICs.
• Administer Wonderlic and Excel assessments for applicants.
• Maintain breakroom and conference room readiness.
• Maintain supply inventory for office and breakroom.
• Update Operations and Sales Boards as directed.
• Keep digital logs of mail, paychecks, and packages.

Skills

Communication

Microsoft Office

Organizational skills

Confidentiality

Multitasking

Customer service

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

City Wide Facility Solutions in Jacksonville seeks an Administrative Assistant to represent the company with clients and independent contractors, handling payroll, finance, budgets, sales, and general operations.

You will greet visitors, manage sign-ins, process applications, route calls, handle mail, support copying and filing, administer assessments for applicants, and maintain breakroom and conference room readiness while ensuring confidentiality and professionalism.