On-Site Operations Coordinator & Executive Assistant

SMR Collectibles; Village of Amityville (NY); Presencial; USD 28.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k) with company matching

Paid time off

Flexible schedule around show calendar

Descripción de la vacante

SMR Collectibles in Amityville, NY seeks an organized, proactive admin/ops support to work directly with the owner. You will manage calendars, emails, and projects, and you will coordinate vendor trips, show logistics, and reporting.

You will implement systems, follow up on tasks, and grow into ownership of larger operations. This is a hands-on on-site role in a dynamic small business with a show calendar focus.

Formación

• 2+ years in an administrative, executive assistant, office coordinator or project coordinator role
• Proven ability to manage someone else’s priorities, calendar and communication
• Strong written communication and attention to detail
• Discretion, because you will see deal terms, financials and customer information

Responsabilidades

• Keep owner’s Monday.com boards accurate and current, including creating tasks and flagging overdue items
• Triage emails, texts and marketplace messages, draft replies for approval
• Manage calendar, schedule calls and internal check-ins, protect owner’s time
• Take delegated projects from start to finish (vendor research, show trips, reports)
• Coordinate travel and logistics for buying trips and national shows
• Keep documents and files organized for easy access
• Handle purchasing and basic bookkeeping handoffs to the accountant
• Follow up with customers, consignors and sellers with clear communication
• Identify recurring issues and propose system fixes

Conocimientos

Organized

Written communication

Follow up

Monday.com

Google Workspace

Spreadsheets

Adapt quickly to new software

Attention to detail

On-your-feet in warehouse

Interest in sports/collectibles

Educación

High School Diploma

Associate's degree

Bachelor's degree

Herramientas

Monday.com

Google Workspace

Spreadsheets

ChatGPT

Claude

Descripción del empleo

SMR Collectibles in Amityville, NY seeks an organized, proactive admin/ops support to work directly with the owner. You will manage calendars, emails, and projects, and you will coordinate vendor trips, show logistics, and reporting.

You will implement systems, follow up on tasks, and grow into ownership of larger operations. This is a hands-on on-site role in a dynamic small business with a show calendar focus.