Executive Assistant & Office Manager - NYC On-Site

Odyssey; New York (NY); Vor Ort; USD 80.000 - 110.000; Vollzeit

Zusammenfassung

Odyssey is seeking a highly organized Executive Assistant & Office Manager to support our CEO and COO and to own the day-to-day workplace experience for the team in NYC. This role combines calendar management, travel logistics, and office operations, with a focus on proactive problem solving and creating structured, scalable processes.

You will coordinate weekly team activities, manage snacks and supplies, assist with office expansions, and serve as a reliable liaison to internal and external

Qualifikationen

• 1–3 years in an EA, office coordination, or administrative role (internships count)
• Excellent written and verbal communication
• Highly organized with strong attention to detail and follow-through
• Comfortable managing competing priorities across two executives
• Discretion with sensitive/confidential information
• Proactive, low-ego, "no task too small" attitude
• Experience with calendar/travel tools (Google Workspace, Outlook, TripActions, etc.) a plus
• Must be comfortable working 4-5 days a week onsite in our NYC office

Aufgaben

• Executive Support (CEO & COO): Manage and proactively maintain calendars for two executives, resolving scheduling conflicts and prioritizing time
• Coordinate domestic (and occasional international) travel logistics for executives as well as other team members as needed: flights, hotels, itineraries, etc.
• Draft and manage light correspondence and follow-ups on behalf of the CEO/COO
• Prepare materials or agendas for recurring meetings as needed
• Act as a point of coordination between the executives and internal/external stakeholders
• Office Management / Workplace Experience: Coordinate weekly team lunches and other recurring team events
• Manage office snack/supply ordering and vendor relationships
• Support day-to-day office operations and act as first point of contact for workplace-related questions
• Support the planning and execution of an office expansion and/or full office relocation (anticipated spring 2027), including logistics coordination, vendor communication, and move-day support
• Help maintain a positive, well-run office environment as the team scales

Kenntnisse

Executive support

Calendar management

Travel coordination

Communication

Organization

Discretion

Tools

Google Workspace

Outlook

TripActions

Jobbeschreibung

Odyssey is seeking a highly organized Executive Assistant & Office Manager to support our CEO and COO and to own the day-to-day workplace experience for the team in NYC. This role combines calendar management, travel logistics, and office operations, with a focus on proactive problem solving and creating structured, scalable processes.

You will coordinate weekly team activities, manage snacks and supplies, assist with office expansions, and serve as a reliable liaison to internal and external