Administrative Assistant - Operations & Project Coordination

Sussman Architectural Products LLC; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Health insurance

Paid time off

Training & development

Job summary

Sussman Architectural Products LLC in Jamaica, NY is seeking an Administrative Assistant to become the backbone of our operations, handling phones, emails, and visitor greetings while ensuring accurate document control and filing systems.

You will process purchase orders, invoices, and vendor correspondence, support project coordination, and maintain databases and spreadsheets with strong attention to detail. A fast-paced environment rewards reliability and teamwork.

Qualifications

• Entry-level to 3 years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with excellent attention to detail.
• Effective written and verbal communication.
• Ability to multitask and prioritize in a fast-paced environment.
• Experience in construction, architecture, or building products industries is a plus.
• Reliable, professional, and team-oriented attitude.

Responsibilities

• Manage day-to-day office operations, including answering phones, responding to emails, and greeting visitors
• Prepare, organize, and maintain documents, reports, and filing systems
• Process and track purchase orders, invoices, and vendor correspondence
• Support project coordination by maintaining records and communicating with clients and suppliers
• Handle data entry and maintain accurate databases and spreadsheets

Skills

Administrative support

Data entry

Communication

Multitasking

Attention to detail

Team player

Tools

Microsoft Office Suite

Job description

Sussman Architectural Products LLC in Jamaica, NY is seeking an Administrative Assistant to become the backbone of our operations, handling phones, emails, and visitor greetings while ensuring accurate document control and filing systems.

You will process purchase orders, invoices, and vendor correspondence, support project coordination, and maintain databases and spreadsheets with strong attention to detail. A fast-paced environment rewards reliability and teamwork.