On-Site Office & Operations Coordinator (Temp-to-Perm)

Bay Shore Staffing

Mashpee (MA)

On-site

USD 42,000 - 60,000

Full time

2 days ago

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Job summary

Bay Shore Staffing is seeking an organized Office & Operations Coordinator to support a busy service and installation business. This hands-on role involves working with customers, technicians, vendors, and management on-site.

You will handle AP/AR, invoicing, scheduling, and daily job coordination, ensuring timely deliveries and accurate paperwork. They require reliable, independent handling of administrative and financial tasks while maintaining professional communication with clients and team

Qualifications

Previous office, administrative, bookkeeping, or operations experience.
AP/AR knowledge and strong attention to detail.
Excellent organization and ability to multitask.
Strong customer service and communication skills.
Comfortable with QuickBooks, spreadsheets, email, and scheduling systems.
Dependable, professional, and able to work independently.
Must be available on-site 40 hours per week.

Responsibilities

Handle Accounts Payable & Receivable, invoicing, collections, and vendor statements.
Answer phones, assist customers, and manage scheduling.
Coordinate daily jobs, technicians, materials, work orders, and paperwork.
Receive deliveries and assist with inventory.
Manage customer service plans, renewals, and appointments.
Maintain permits, vehicle records, files, and other administrative documents.
Follow up on open issues and help ensure jobs stay on track.
Assist management and bookkeeping with administrative and financial tasks.