Office & Operations Coordinators

Bay Shore Staffing; Mashpee (MA); Presencial; USD 42.000 - 60.000; Jornada completa

Descripción de la vacante

Bay Shore Staffing is seeking an organized Office & Operations Coordinator to support a busy service and installation business. This hands-on role involves working with customers, technicians, vendors, and management on-site.

You will handle AP/AR, invoicing, scheduling, and daily job coordination, ensuring timely deliveries and accurate paperwork. They require reliable, independent handling of administrative and financial tasks while maintaining professional communication with clients and team

Formación

• Previous office, administrative, bookkeeping, or operations experience.
• AP/AR knowledge and strong attention to detail.
• Excellent organization and ability to multitask.
• Strong customer service and communication skills.
• Comfortable with QuickBooks, spreadsheets, email, and scheduling systems.
• Dependable, professional, and able to work independently.
• Must be available on-site 40 hours per week.

Responsabilidades

• Handle Accounts Payable & Receivable, invoicing, collections, and vendor statements.
• Answer phones, assist customers, and manage scheduling.
• Coordinate daily jobs, technicians, materials, work orders, and paperwork.
• Receive deliveries and assist with inventory.
• Manage customer service plans, renewals, and appointments.
• Maintain permits, vehicle records, files, and other administrative documents.
• Follow up on open issues and help ensure jobs stay on track.
• Assist management and bookkeeping with administrative and financial tasks.

Conocimientos

Organization

Multitasking

Customer service

Communication

Detail oriented

Independent worker

On-site readiness

Herramientas

QuickBooks

Spreadsheets

Email

Scheduling systems

Descripción del empleo

Full-Time | 40 Hours/Week | On-Site | Temp-to-Permanent

We’re seeking a dependable, organized Office & Operations Coordinator to help keep a busy service and installation business running smoothly. This is a hands‑on role working with customers, technicians, vendors, and management.

Responsibilities

• Handle Accounts Payable & Receivable, invoicing, collections, and vendor statements
• Answer phones, assist customers, and manage scheduling
• Coordinate daily jobs, technicians, materials, work orders, and paperwork
• Receive deliveries and assist with inventory
• Manage customer service plans, renewals, and appointments
• Maintain permits, vehicle records, files, and other administrative documents
• Follow up on open issues and help ensure jobs stay on track
• Assist management and bookkeeping with administrative and financial tasks

Qualifications

• Previous office, administrative, bookkeeping, or operations experience
• AP/AR knowledge and strong attention to detail
• Excellent organization and ability to multitask
• Strong customer service and communication skills
• Comfortable with QuickBooks, spreadsheets, email, and scheduling systems
• Dependable, professional, and able to work independently
• Must be available on-site 40 hours per week