On-Site Office & Operations Coordinator

Saisystems Health; Shelton (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

Saisystems Health is seeking an Office Manager / Administrative Assistant for our Shelton, CT office. This on-site role requires someone highly organized, detail-oriented, and professional who can own daily operations and ensure smooth office functioning.

Responsibilities include facilities management, mail and package handling, coordinating client and board visits, onboarding/offboarding, benefits administration, and basic payroll tasks through ADP.

Qualifications

• College degree required; prior administrative or office experience preferred.
• Extremely organized with strong ownership and follow-through.
• Able to multitask, manage deadlines, and anticipate needs.
• Professional communication with executives, vendors, and staff.
• Willing to learn and coordinate with offshore teams.

Responsibilities

• Oversee day-to-day office and facilities management, including supplies and maintenance.
• Manage mail, packages, and document distribution to teams.
• Coordinate client visits, board meetings, and office events.
• Provide basic HR support, onboarding/offboarding, benefits administration.
• Support offshore finance team with invoices and vendor communications.
• Coordinate contracts, renewals, and insurance.
• Foster positive relationships with employees, leadership, and vendors.

Skills

Office management

Administrative support

Prioritization & multitasking

Professional communication

Detail-oriented

Education

Bachelor's degree

Tools

ADP payroll

Microsoft 365 / Office

Job description

Saisystems Health is seeking an Office Manager / Administrative Assistant for our Shelton, CT office. This on-site role requires someone highly organized, detail-oriented, and professional who can own daily operations and ensure smooth office functioning.

Responsibilities include facilities management, mail and package handling, coordinating client and board visits, onboarding/offboarding, benefits administration, and basic payroll tasks through ADP.