On-Site Office Operations Lead

HomeSource Systems; Marlton (NJ); Hybrid; USD 50,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid time off

Retirement benefits

Job summary

HomeSource Systems in Marlton, NJ is seeking an experienced Office Administrator/Manager to keep the Marlton office running smoothly, managing front-desk duties, supplies, vendors, the company calendar, expenses, and new-hire setup. This on-site role offers hands-on ownership of how the office operates and direct collaboration with leadership.

You will greet visitors, coordinate meetings, manage calendars, handle invoices, and document processes to ensure a hassle-free week for the team.

Qualifications

• 4+ years as an office administrator, office manager, executive assistant, or in a comparable coordination role
• Organized without being reminded, able to manage multiple threads
• Strong Microsoft 365 skills, especially Outlook and Excel
• Comfortable working with vendors: obtaining quotes, enforcing timelines, following up to completion
• Clear, professional writing and speaking with customers and executives
• Sound judgment with confidential and financial information
• Willing to be in the Marlton office every day
• Bonus points for expense management platforms (Ramp, Expensify) or event/conference logistics
• Bonus points for HR administrative support or experience at a software or technology company

Responsibilities

• Greet visitors and answer/route calls; manage mail and shipping
• Maintain stock of office supplies, kitchen, equipment, and conference rooms; oversee vendor relationships
• Reconcile corporate card activity and ensure timely expense reporting
• Set up new hires with desk, badge, paperwork, equipment, and IT coordination
• Own the company calendar; coordinate holidays, meetings, visits, conferences, and leave
• Schedule internal and external meetings across time zones; manage conference room calendar and catering for visits
• Manage invoices, vendor documents, and contracts; ensure files are accessible
• Support team events and annual users conference logistics
• Document office processes to create a scalable playbook

Skills

Organizational skills

Microsoft 365

Tools

Microsoft 365

Job description

HomeSource Systems in Marlton, NJ is seeking an experienced Office Administrator/Manager to keep the Marlton office running smoothly, managing front-desk duties, supplies, vendors, the company calendar, expenses, and new-hire setup. This on-site role offers hands-on ownership of how the office operates and direct collaboration with leadership.

You will greet visitors, coordinate meetings, manage calendars, handle invoices, and document processes to ensure a hassle-free week for the team.