Executive Assistant & Office Manager — On-Site (32h/wk)

Vancouver (WA)

On-site

USD 34,000 - 44,000

Part time

4 days ago

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Benefits offered by this job

Medical & Vision

Dental & Life Insurance

Employee Assistance Program

Wellness Plan

401(k) with employer match

Job summary

Share is seeking an Executive Assistant & Office Manager to provide comprehensive administrative and strategic support to the leadership team while ensuring the Fromhold office runs smoothly. This on-site role supports the CEO, coordinates board meetings, and manages daily operations and project support with the People & Culture team.

The role requires 3+ years supporting executives, strong discretion, and excellent communication and organizational skills, with duties including onboarding

Qualifications

3+ years supporting senior executives
Strong discretion and proactive problem solving
Excellent written and verbal communication
Detail oriented with strong organizational skills
Ability to maintain confidentiality

Responsibilities

Provide high‑level administrative support to the CEO
Manage confidential communications and executive correspondence
Serve as liaison between CEO and internal/external partners
Coordinate board meetings (materials, AV, catering)
Attend board sessions to take notes and distribute minutes
Support onboarding and staff replacements
Oversee general office operations and maintenance coordination
Arrange emergency facility service visits

Skills

Executive support

Discretion

Communication

Organization

Problem solving

Tools

Microsoft Office

Job description

The role requires 3+ years supporting executives, strong discretion, and excellent communication and organizational skills, with duties including onboarding

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