Administrative & Office Operations Manager

Sciens Building Solutions; Vista (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Medical, dental, and vision plans

Life insurance

Disability insurance

Career development opportunities

Job summary

Sciens Building Solutions seeks an Administrative Manager to organize and coordinate office administration, procedures, and communications. The role includes handling AP/AR, payroll, vendor relations, and HR collaboration, with responsibilities across the office and leadership support.

The candidate should be well-organized, flexible, and capable of independent work in a dynamic team. The position emphasizes office efficiency, compliance with safety initiatives, and active participation in

Qualifications

• High school diploma required.
• 2-5 years of proven office/administrative management experience.
• Excellent written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Strong time management and multi-tasking abilities.
• Attention to detail and problem-solving skills.
• Basic knowledge of accounting and HR/business procedures.
• Proficient with Microsoft Office Suite or related software.

Responsibilities

• Act as point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Accounts Payable.
• Accounts Receivable - Construction Billing (AIA Billing).
• Process Payroll (about 5-10% of Certified Payroll).
• Organize office operations and procedures, schedule meetings and appointments.
• Partner with People & Culture (HR) to maintain office policies.
• Coordinate with IT on all office equipment.
• Manage relationships with vendors, service providers and landlord, ensuring timely invoicing and payments.
• Provide general support to reception; assist visitors.
• Maintain leadership calendars and appointments.
• Develop and implement office policies, standards and office systems.
• Support safety initiatives and event planning.
• Monitor and maintain office supplies inventory and procurement.
• Help employees embrace safety culture.

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Sciens Building Solutions seeks an Administrative Manager to organize and coordinate office administration, procedures, and communications. The role includes handling AP/AR, payroll, vendor relations, and HR collaboration, with responsibilities across the office and leadership support.

The candidate should be well-organized, flexible, and capable of independent work in a dynamic team. The position emphasizes office efficiency, compliance with safety initiatives, and active participation in