On-Site Office Coordinator & Front Desk Lead

JTC Group; Rapid City (SD); Hybrid; USD 36,000 - 48,000; Full time

Job summary

SouthDakota Trust Company seeks a Receptionist/Office Coordinator for our Rapid City office. You will be the first point of contact for visitors and callers, ensuring a welcoming environment and providing essential administrative support to the Private Client Services team.

Reporting to the Office Manager, you will handle scheduling, office operations, onboarding logistics, and coordination with vendors. Ideal candidates will have prior office administrative experience and strong communication

Qualifications

• Experience in office administration or reception is required.
• Excellent communication, both in person and via phone.
• Strong organizational and multitasking abilities.
• Proficiency with standard office software and equipment.

Responsibilities

• Serve as initial point of contact for all calls and visitors with prompt, friendly service.
• Answer, screen, route calls, and relay messages as needed.
• Greet clients and guests to maintain a welcoming office atmosphere.
• Manage scheduling and meeting room setups per guidelines.
• Monitor inventory, order office supplies, and coordinate catering as needed.
• Coordinate onboarding logistics for new employees (IT setup, etc.).
• Maintain office keys securely and coordinate access control.
• Liaise with vendors/building management for facility needs and maintenance.
• Support IT with troubleshooting and basic tech upkeep.
• Assist with event planning and staff gatherings.
• Prepare expense reports and track petty cash.

Skills

Communication skills

Interpersonal skills

Organizational skills

Office software

Teamwork

Tools

Microsoft Office

Job description

SouthDakota Trust Company seeks a Receptionist/Office Coordinator for our Rapid City office. You will be the first point of contact for visitors and callers, ensuring a welcoming environment and providing essential administrative support to the Private Client Services team.

Reporting to the Office Manager, you will handle scheduling, office operations, onboarding logistics, and coordination with vendors. Ideal candidates will have prior office administrative experience and strong communication