On-Site HVAC Service Operations Coordinator

Johnson Controls, Inc.; Fargo (ND); On-site; USD 30,000 - 39,000; Full time

Job summary

Johnson Controls, Inc. in Fargo, ND is seeking a Customer Care Service Support Coordinator to coordinate administrative, purchasing, inventory, and business process activities that ensure efficient service delivery and customer satisfaction.

This on-site role reports to the HVAC Branch Service Manager and works with technicians, customers, and vendors. The role emphasizes data accuracy, order management, and cross-team collaboration to progress work orders through billing while maintaining

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in customer service, service operations, administrative support, purchasing, inventory, or related field.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and data accuracy.
• Proficiency with Microsoft Office and business operating systems.

Responsibilities

• Support service operations through administrative and operational coordination.
• Maintain customer accounts, service records, and system data accuracy.
• Create and manage purchase orders and support parts procurement activities.
• Coordinate inventory tracking, reconciliation, and material-related processes.
• Monitor work orders and assist in progressing jobs through completion and billing.
• Track and resolve operational exceptions, documentation issues, and process gaps.
• Support reporting, recordkeeping, and performance metric tracking, including operational and safety-related metrics.
• Coordinate and maintain technician on-call schedules and related updates.
• Support vendor onboarding and subcontract administration activities.
• Provide service-related administrative support to technicians and service leadership.
• Coordinate with customers, vendors, and internal teams to ensure timely resolution of business process needs.
• Participate in continuous improvement efforts and perform other duties as assigned.

Skills

Customer service

Administrative support

Purchasing

Inventory management

Data accuracy

Microsoft Office

Communication

multitasking

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Microsoft Office Suite

ERP or purchasing system

Job description

Johnson Controls, Inc. in Fargo, ND is seeking a Customer Care Service Support Coordinator to coordinate administrative, purchasing, inventory, and business process activities that ensure efficient service delivery and customer satisfaction.

This on-site role reports to the HVAC Branch Service Manager and works with technicians, customers, and vendors. The role emphasizes data accuracy, order management, and cross-team collaboration to progress work orders through billing while maintaining