On-Site Health Care Scheduler & Admin Coordinator

Caringheartsvna; Wilmington (MA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Caring Hearts Homecare is seeking an office assistant/scheduler to join our team in person. The role focuses on creating and managing nurse and aide visit schedules, confirming staff availability, and ensuring timely coverage. You will support daily office operations and report preparation.

Ideal candidates are self-driven, professional, and capable of multitasking in a fast-paced homecare setting, with strong scheduling and administrative skills.

Qualifications

• Scheduling experience in nursing/HHA visits is required.
• Proficient with Word and Excel; capable of creating and maintaining documents.
• Reliable, dependable, organized and able to multitask.

Responsibilities

• Create and manage nurses and aide visit schedules daily.
• Monitor visits for timeliness and proper scheduling.
• Arrange coverage when staff cannot work.
• Call and confirm schedules with nurses and aides.
• Prepare daily and administrative office reports.
• Answer phone calls and provide administrative support.
• Keep the office neat and assist with other duties as required.

Skills

Scheduling experience

Reliability

Organization

Multitasking

Team player

Tools

Microsoft Word

Microsoft Excel

Job description

Caring Hearts Homecare is seeking an office assistant/scheduler to join our team in person. The role focuses on creating and managing nurse and aide visit schedules, confirming staff availability, and ensuring timely coverage. You will support daily office operations and report preparation.

Ideal candidates are self-driven, professional, and capable of multitasking in a fast-paced homecare setting, with strong scheduling and administrative skills.