Home Health Scheduler/ Admin Coordinator

Caringheartsvna; Wilmington (MA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Caring Hearts Homecare is seeking an office assistant/scheduler to join our team in person. The role focuses on creating and managing nurse and aide visit schedules, confirming staff availability, and ensuring timely coverage. You will support daily office operations and report preparation.

Ideal candidates are self-driven, professional, and capable of multitasking in a fast-paced homecare setting, with strong scheduling and administrative skills.

Qualifications

• Scheduling experience in nursing/HHA visits is required.
• Proficient with Word and Excel; capable of creating and maintaining documents.
• Reliable, dependable, organized and able to multitask.

Responsibilities

• Create and manage nurses and aide visit schedules daily.
• Monitor visits for timeliness and proper scheduling.
• Arrange coverage when staff cannot work.
• Call and confirm schedules with nurses and aides.
• Prepare daily and administrative office reports.
• Answer phone calls and provide administrative support.
• Keep the office neat and assist with other duties as required.

Skills

Scheduling experience

Reliability

Organization

Multitasking

Team player

Tools

Microsoft Word

Microsoft Excel

Job description

About the Job:

Caring Hearts Homecare is looking to hire an office assistant/scheduler, someone who is self-driven, responsible, professional, and a team player.

Qualifications include:

• Must have scheduling experience - Nursing/ HHA visits.

• Must have computer experience - Microsoft Word and Excel, able to create and maintain documents.

• Must be reliable and dependable.

• Must be organized and able to multitask efficiently.

Responsibilities include:

• Creating and managing nurses and aide visit schedules daily.

• Monitor all visits and make sure that they are scheduled appropriately and in a timely manner.

• Find coverage when a nurse or aide is not able to work.

• Call and confirm nurses' and aides' schedules.

• Working on daily reports/ administrative reports per office procedures.

• Answering phone calls.

• Provide administrative support.

• Assist in keeping the office neat and clean.

• Perform other office duties as required.

Pay:

$22.00 - $25.00 per hour.

Benefits:

• 401(k).

• Dental insurance.

• Health insurance.

• Life insurance.

• Paid time off.

• Vision insurance.

Work Location:

In person.