Field Site Admin - Nationwide

TEI Construction Services, Inc.; Houston (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

TEI Construction Services, Inc. is seeking a Site Coordinator to perform accounting and administrative tasks across multiple projects, including field purchasing, vendor setup, timekeeping, and reporting. The role involves frequent travel to construction sites across the continental U.S.

and fluctuating work schedules. Responsibilities include managing purchase orders and logs, processing invoices, handling hire-in paperwork, time entry, and coordinating payroll-related forms with HR and the

Qualifications

• Strong decision making and problem-solving skills are required.
• Capable of multi-tasking, highly organized, with excellent time management.
• Proficiency in Microsoft Office Suite is required (Outlook, Excel, Word).
• Must be computer literate and be able to communicate effectively both in writing and speaking.
• Willing to travel to support project administration activities.
• All offers contingent upon background and pre-employment screenings.

Responsibilities

• Sets up and manages site purchasing for various job items including rental tools and equipment.
• Maintains an organized purchase order log and rental equipment log on each project.
• Stores appropriate project documents within SharePoint for all commercial items.
• Reviews vendor invoices on assigned projects for accuracy before processing.
• Enters employees time for various projects into timekeeping system daily and reconciles as needed.
• Completes all necessary internal project tracking and external customer reporting.
• Coordinates the hire-in process and prepares hire-in paperwork including required documentation.
• Maintains confidential employee files during the project and submits to HR after completion.
• Provides payroll forms to employees and submits to payroll.
• Maintains effective communication with site team and corporate office throughout the project.
• Administrative support to local office and shop personnel including expense reports.
• Works with vendors and accounting to collect final invoices and true up POs to close out projects.

Skills

Strong decision making

Multi-tasking

Time management

Communication

Willing to travel

Tools

Outlook

Excel

Word

InEight

PowerBI

Job description

Position Summary

Site Coordinator performs accounting and administrative tasks for multiple projects including field purchasing, vendor set up, electronic time keeping, overseeing the site hire in process, completing hiring and termination forms, completing weekly cost summaries, internal and customer reporting as required, completing weekly progress reports, assisting with proposal development, and assisting with proposal estimates, as needed.

This position requires an individual to travel often and work for long periods of time (up to several months) at a construction project and perform the duties outlined.

Projects are based at power plant and other locations throughout the continental U.S.A. The identified candidate will need to have the ability to fluctuate work schedules.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to accomplish each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Sets up and manages site purchasing for various job items including rental tools and equipment.


• Maintains an organized purchase order log and rental equipment log on each project.


• Stores appropriate project documents within SharePoint for all commercial items.


• Reviews vendor invoices on assigned projects for accuracy before providing instructions for processing.


• Enters employees time for various projects into timekeeping system daily and makes any necessary reconciliations.


• Completes all necessary internal project tracking and external customer reporting.


• Coordinates the hire-in process and prepares all relevant hire-in paperwork including company specific forms, federal, state, and municipal required documentation.


• Maintains confidential employee files during the project and submits to human resources following project completion.


• Provides employees with proper forms to make any payroll changes and submits completed paperwork to the payroll department.


• Maintains effective line of communication with both site team and corporate office for duration of a project.


• Administrative support to local office and shop personnel including expense reports, and other office support tasks.


• Works with vendors and accounting team to collect final invoices and true up Purchase Orders to close out projects.

Position Qualifications

• Strong decision making and problem-solving skills are required.


• Capable of multi-tasking, highly organized, with excellent time management skills.


• Proficiency in Microsoft Office Suite is required. (Outlook, Excel, Word)


• Must be computer literate and be able to communicate effectively by both written and oral means.


• Willing to travel to support project administration activities.


• All offers of employment are contingent upon the successful completion of comprehensive background and credit checks, as well as any other required pre-employment screenings. Final employment eligibility will be determined upon review of all screening results.

Skills and Abilities

2 years in construction administration or support role.

Word, Excel, Outlook, InEight, PowerBI

Pay: $26.00 - $32.00 per hour based on experience