Field Administrator - Construction

JHKelly, LLC; Seattle (WA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Paid PTO

Medical Coverage

401K Match

Life Insurance

Bonuses

Profit Sharing

Job summary

JH Kelly is seeking a Field Administrative Assistant to serve as the critical link between the job site trailer and corporate office. This hands-on, high-visibility role keeps information flowing and projects on track, with a pay range of $20–$30 per hour (DOE) and OT eligibility.

The day-to-day includes payroll processing, mail and file management, and close collaboration with project teams on mobilization, subcontracts, change orders, and reports. Travel to various sites is required.

Qualifications

• Minimum 1 year of administrative support experience (construction knowledge preferred).
• High school diploma or equivalent.
• Proficiency with Microsoft Office (intermediate Excel) and Smartsheet; Bluebeam for PDF markups/editing; familiarity with Procore, Autodesk Construction Cloud, or Vista.
• Excellent oral and written communication.
• Valid driver’s license and clean driving record.
• Willingness to travel to various job sites (1–6 weeks per trip).

Responsibilities

• Weekly payroll processing of timecard data to the corporate office with 100% accuracy.
• Handle all office correspondence – mail, phone messages, files, payroll checks.
• Collaborate with project managers, superintendents, field crews, and office staff on mobilization and reports.
• Schedule and set up conference calls and project meetings.
• Verify phase codes, project numbers, and contract details are correct.
• Provide document control support and manage information flow.
• Run errands for the project team as needed.
• Assist with new-hire onboarding paperwork for field employees.
• Maintain organized job site office and supplies.
• Tackle additional tasks as they arise.

Skills

MS Office

Smartsheet

Bluebeam

Procore/Vista

Communication

Education

High school diploma or equivalent

Tools

PDF markup tools

Job description

About Us

Celebrating over a century of excellence, JH Kelly is a fourth‑generation, family‑owned construction powerhouse with a legacy of tackling complex commercial and heavy industrial projects. With offices in Vancouver, Longview, Seattle, Bellingham, WA, and Milwaukie, OR, we’re an industry leader fueled by an award‑winning team known for safety, quality, and a tight‑knit, dynamic culture. Curious about our story and impact? Check us out at https://www.jhkelly.com/

Who We’re Looking For

We want someone who jumps in without being asked twice, spots what needs doing before anyone else, and gets it done right the first time. You’re detail‑obsessed yet adaptable, calm under pressure, and genuinely enjoy helping people get their jobs done. Whether you’re processing payroll, chasing down a document, running across town for the team, or traveling for weeks to keep a shutdown on track, you bring energy, accuracy, and a positive attitude every single day.

What You’ll Do

As our Field Administrative Assistant, you’ll be the critical link between the job site trailer and the corporate office, keeping information flowing and projects on track. This is a hands‑on, high‑visibility role that keeps construction moving.

Pay Range: $20 – $30 per hour (DOE), FLSA non‑exempt (OT eligible).

Here’s what your day‑to‑day will look like:

• Weekly payroll processing of timecard data to the corporate office with 100% accuracy.
• Handle all office correspondence – incoming/outgoing mail, phone messages, files, and payroll checks.
• Partner closely with project managers, superintendents, field crews, and office staff on mobilization, job tracking, subcontracts, change orders, and reports.
• Schedule and set up conference calls and project meetings.
• Verify phase codes, project numbers, and contract details are correct every time.
• Provide document control support and manage information flow.
• Run errands for the project team as needed (daily/weekly).
• Assist with new‑hire onboarding paperwork for field employees.
• Keep the job site office organized, stocked with supplies, and running smoothly.
• Tackle additional tasks as they come up – no two days are exactly the same.

What You Bring

• Experience: Minimum 1 year of administrative support experience (construction industry knowledge is a big plus).
• Education: High school diploma or equivalent.
• Skills: Proficiency with Microsoft Office (intermediate Excel) and Smartsheet. Experience using Bluebeam for PDF markups and editing. Familiarity with Procore, Autodesk Construction Cloud, and/or Vista is preferred. Excellent oral and written communication.
• Mindset: Laser-focused attention to detail and data accuracy.Comfortable switching between office work and active construction environments.Proven ability to prioritize, multitask, and stay calm in a fast‑paced setting.Self‑starter who needs minimal supervision.Professional and courteous, even when things get hectic. Energetic, organized, and eager to take on new challenges.
• Requirements: Valid driver’s license and clean driving record.
• Travel: Ability to travel to various job sites and occasionally support construction shutdowns (1–6 weeks at a time, multiple times per year – travel fully covered).

Physical Requirements

You’ll move frequently between office trailers and active construction sites. In the office: prolonged sitting, computer work, repetitive typing, and phone use. On‑site: standing/walking on uneven ground for long periods, climbing stairs, kneeling, crouching, crawling into tight spaces, and occasionally lifting up to 40 lbs. You’ll work outdoors in all weather, wear full PPE (hard hat, safety glasses, steel‑toed boots, etc.), and maintain good vision/hearing for reading plans and communicating. Flexibility for occasional overtime or non‑standard hours is required. Reasonable accommodations are available.

Pay Range: $20 – $30 per hour (DOE), FLSA non‑exempt (OT eligible).

Benefits Package

• Comprehensive Medical/Vision/Rx – Dental/Ortho Coverage: JH Kelly pays 87.5% of total premiums.
• Paid Vacation and Holidays: Generous PTO model to support work‑life balance.
• 401K: 50% company match on the first 6% of employee contributions.
• Life Insurance, AD&D, STD & LTD: Paid 100% by JH Kelly.
• Annual Performance Bonuses: Opportunity for additional compensation based on performance.
• Profit Sharing: Participate in JH Kelly’s profit‑sharing program.

Why JH Kelly?

You’ll join a family‑oriented team where your work directly impacts major projects and the people building them. This role offers variety, visibility, and real ownership in a supportive, award‑winning company that’s been growing strong for over 100 years.

Equal Opportunity Employer, including disabled and veterans.