Junior Field Office Administrator

JHKelly, LLC; Boise (ID); On-site; USD 42,000 - 52,000; Full time

Job summary

JH Kelly is seeking a positive, organized Junior Field Office Administrator to support construction project teams in Boise, ID. You will assist the Field Administrator with day-to-day field office tasks, project documentation, and onboarding, ensuring timely and accurate information flow between office and field operations.

Ideal candidates have admin experience, a high school diploma, and proficiency in Microsoft Office.

Qualifications

• Experience providing administrative support.
• Interest in construction administration or major project field support is a plus.
• Strong proficiency with Microsoft Office and data accuracy.

Responsibilities

• Assist the Field Administrator with weekly payroll processing and timecard coordination.
• Manage office correspondence and project documentation.
• Support project staff with mobilization, logs, reports, subcontracts, change orders and other admin tasks.
• Schedule conference calls and coordinate meeting logistics.

Skills

Microsoft Office

Attention to detail

Multitasking

Self-starter

Education

High school diploma or equivalent

Tools

Excel

Smartsheet

Bluebeam

Job description

JH Kelly is looking for a positive, organized, and detail-focused Junior Field Office Administrator to support our construction project teams in Boise, ID. In this role, you’ll work directly under the Field Administrator to help keep things running smoothly by providing administrative support and connecting office and field operations. You’ll assist with day-to-day field office tasks, support project-specific processes, and help ensure accurate and timely task completion. If you’re adaptable, collaborative, and enjoy working in a fast-paced environment while building your skills, we’d love to hear from you. This role will begin as a contract position with the potential to transition into a permanent opportunity.

About Us

Celebrating over a century of excellence, JH Kelly is a fourth-generation, family-owned construction powerhouse known for tackling complex commercial and heavy industrial projects. With offices in Vancouver, Longview, Seattle, Bellingham, WA, and Milwaukie, OR, we’re an industry leader fueled by an award-winning team committed to safety, quality, and a dynamic, tight-knit culture.

Pay Range

$20–$25 per hour (DOE), FLSA non-exempt (overtime eligible).

• Assist the current Field Administrator with weekly payroll processing and timecard data coordination.

Help manage office correspondence, incoming/outgoing documentation, and routine administrative communication.

Support project staff with job mobilization, tracking logs, reports, subcontracts, change orders, and other project administration tasks as directed.

Schedule conference calls and assist with meeting setup, coordination, and follow-up documentation.

Help verify phase codes, project numbers, contracts, and related project information under guidance.

Provide document control support, including filing, tracking, routing, and maintaining project records.

Run errands and support daily project/team needs as assigned.

Assist with onboarding paperwork and administrative support for field employees.

Maintain office organization, supplies, and inventory.

Perform additional assigned tasks while learning project administration procedures and expectations.

What You Bring

• Experience: Administrative support experience preferred. Preferred: interest in construction administration or major project field support.
• Education: High school diploma or equivalent.
• Skills: Proficiency with Microsoft Office. Experience with Excel and Smartsheet is a plus. Familiarity with PDF tools such as Bluebeam is helpful.
• Mindset: Laser-focused attention to detail and data accuracy. Comfortable switching between office work and active construction environments. Proven ability to prioritize, multitask, and stay calm in a fast-paced setting. Self-starter who needs minimal supervision. Professional and courteous, even when things get hectic. Energetic, organized, and eager to take on new challenges.
• Requirements: Valid driver’s license and clean driving record.

Physical Requirements

You’ll move frequently between office trailers and active construction sites. In the office: prolonged sitting, computer work, repetitive typing, and phone use. On-site: standing/walking on uneven ground for long periods, climbing stairs, kneeling, crouching, crawling into tight spaces, and occasionally lifting up to 40 lbs. You’ll work outdoors in all weather, wear full PPE (hard hat, safety glasses, steel-toed boots, etc.), and maintain good vision/hearing for reading plans and communicating. Flexibility for occasional overtime or non-standard hours is required. Reasonable accommodations are available.

Equal Opportunity Employer, including disabled and veterans.