Construction Field Office Coordinator

JHKelly, LLC; Reno (NV); On-site; USD 48,000 - 58,000; Full time

Job summary

JH Kelly in Reno, NV seeks a Field Office Administrator to support construction project teams. The role starts as a contract position with potential to transition to permanent employment.

You will process timecards weekly, manage office communications, and collaborate with project managers and field crews to keep mobilization, tracking, and reporting on track. Ideal candidates will have at least 1 year of administrative experience in or related to construction, strong MS Office skills (Excel

Qualifications

• Minimum 1 year of administrative support experience (construction industry knowledge a plus).
• High school diploma or equivalent required.

Responsibilities

• Weekly payroll processing of timecard data with 100% accuracy.
• Handle all office correspondence – mail, phone messages, files, and payroll checks.
• Partner with project managers, superintendents, field crews, and office staff on mobilization, job tracking, subcontracts, change orders, and reports.
• Schedule and set up conference calls and project meetings.
• Verify phase codes, project numbers, and contract details are correct.
• Provide document control support and manage information flow.
• Run errands for the project team as needed.
• Assist with new-hire onboarding paperwork for field employees.
• Keep the job site office organized, stocked with supplies, and running smoothly.

Skills

Attention to detail

Communication

Self-motivation

Education

High school diploma or equivalent

Tools

Excel

Smartsheet

Bluebeam

Procore

Autodesk Construction Cloud

Vista

Job description

JH Kelly in Reno, NV seeks a Field Office Administrator to support construction project teams. The role starts as a contract position with potential to transition to permanent employment.

You will process timecards weekly, manage office communications, and collaborate with project managers and field crews to keep mobilization, tracking, and reporting on track. Ideal candidates will have at least 1 year of administrative experience in or related to construction, strong MS Office skills (Excel