Office Administrator

Lazer Logistics; Cockeysville (MD); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Lazer Logistics is seeking an Office Administrator to support Field Operations across two Maryland sites. The role focuses on administrative, clerical, and financial tasks, serving as the main contact for site communications and ensuring accurate recordkeeping and timely daily reporting.

The ideal candidate is highly organized, detail-oriented, able to handle confidential information, and thrives in a fast-paced environment. This is a full-time on-site position with competitive benefits.

Qualifications

• Highly organized with strong attention to detail.
• Able to handle confidential information.
• Thrives in a fast-paced environment.

Responsibilities

• Provide administrative and office support to site leadership, teams, and departments to sustain efficient day-to-day operations.
• Coordinate meetings, travel arrangements, mail distribution, and other office activities across two assigned sites.
• Maintain office supply inventory and ensure uninterrupted site availability.
• Operate and coordinate office equipment maintenance and service.
• Prepare and distribute correspondence, reports, memos, and presentations.
• Maintain files, databases, and archives in accordance with retention policies.
• Assist with accounts payable/receivable, invoicing, and payroll-related data entry.
• Deliver daily reports and ad hoc analyses to site and regional leadership.

Job description

Summary

The Office Administrator is a member of the Field Operations team, responsible for administrative, clerical, and financial support across two assigned sites. This role serves as a primary point of contact for site communications and is accountable for accurate recordkeeping, timely daily reporting, and administrative processes. The ideal candidate is highly organized, detail-oriented, handles confidential information, and thrives in a fast-paced environment.

Job Description

Administrative & Office Support

• Provide administrative and office support to site leadership, teams, and departments to sustain efficient day-to-day operations.
• Coordinate meetings, travel arrangements, mail distribution, and other office activities across two assigned sites.
• Maintain office supply inventory, including ordering, receiving, and stocking, to ensure uninterrupted site availability.
• Operate and support office equipment, including copiers, fax machines, and postage systems, and coordinate service as needed.

Communication & Correspondence

• Serve as a primary point of contact by answering and screening telephone calls, responding to routine inquiries, and directing communications to the appropriate parties.
• Prepare, compose, and distribute correspondence, reports, memos, and other communications using word processing, spreadsheet, and presentation software.
• Assemble presentation materials that support site and regional leadership reviews.

Records & Reporting

• Maintain files, databases, records, and archives in accordance with company retention and confidentiality requirements.
• Conduct data collection and produce multiple recurring daily reports for site and regional leadership.
• Deliver ad hoc reporting and analysis that supports site operations and regional visibility.

Financial & Payroll Administration

• Execute routine financial and administrative processes including expense reporting, invoicing, billing, and collections.
• Provide accounts payable and accounts receivable support, including reconciliations and form administration.
• Administer payroll-related documentation and data entry within approved payroll and timekeeping applications.
• Promote a business partner and ownership mindset to the team to prioritize customer service excellence, adaptability and resilience to change and continuous improvement.
• Other tasks as assigned.

Pay Range: 19.00-19.00 per_hour, General Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance