On-Site Facility & Guest Services Coordinator

Company 3; New York (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Paid time off

Job summary

Company 3 is seeking a Facility Coordinator for an on-site role in New York, NY. The position involves greeting clients, directing visits, routing requests, and supporting shipments, purchasing, and office setup. A professional demeanor and strong communication skills are essential.

The role requires multitasking, reliability, and initiative in a fast-paced environment, with a schedule of 11:00am–7:00pm EST and pay at $20.00 per hour.

Qualifications

• Candidate has prior office experience and is proficient with MS Office, Teams, and Google Docs.
• Reliable, punctual, meticulous, and detail oriented with the ability to multitask.
• Willing to take initiative and adapt to a fast-paced environment.
• Professional appearance and excellent communication skills.

Responsibilities

• Greet, welcome, and direct clients and guests; provide initial orientation and notify staff of arrivals.
• Assist operations and engineering with setup of edit rooms and offices; support client requests and maintain relations.
• Route client requests to the appropriate department and manage inquiries.
• Handle incoming and outgoing shipments; update contact, purchase and other client information records.
• Set up rooms for meetings or screenings and assist with general purchasing and budgeting.
• Maintain kitchen and common areas; restock snacks and beverages and ensure cleanliness.
• Order groceries and office supplies within budget; log purchases and track expenses.
• Run errands as needed to support daily operations.
• Manage daily tasks and coordinate with teams to ensure a smooth client experience.

Skills

MS Office

Teams

Google Docs

Reliability

Punctuality

Attention to detail

Multitasking

Initiative

Professional demeanor

Tools

Microsoft Teams

Google Docs

Office Suite

Job description

Company 3 is seeking a Facility Coordinator for an on-site role in New York, NY. The position involves greeting clients, directing visits, routing requests, and supporting shipments, purchasing, and office setup. A professional demeanor and strong communication skills are essential.

The role requires multitasking, reliability, and initiative in a fast-paced environment, with a schedule of 11:00am–7:00pm EST and pay at $20.00 per hour.