Facility Coordinator

Company 3; New York (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Paid time off

Job summary

Company 3 is seeking a Facility Coordinator for an on-site role in New York, NY. The position involves greeting clients, directing visits, routing requests, and supporting shipments, purchasing, and office setup. A professional demeanor and strong communication skills are essential.

The role requires multitasking, reliability, and initiative in a fast-paced environment, with a schedule of 11:00am–7:00pm EST and pay at $20.00 per hour.

Qualifications

• Candidate has prior office experience and is proficient with MS Office, Teams, and Google Docs.
• Reliable, punctual, meticulous, and detail oriented with the ability to multitask.
• Willing to take initiative and adapt to a fast-paced environment.
• Professional appearance and excellent communication skills.

Responsibilities

• Greet, welcome, and direct clients and guests; provide initial orientation and notify staff of arrivals.
• Assist operations and engineering with setup of edit rooms and offices; support client requests and maintain relations.
• Route client requests to the appropriate department and manage inquiries.
• Handle incoming and outgoing shipments; update contact, purchase and other client information records.
• Set up rooms for meetings or screenings and assist with general purchasing and budgeting.
• Maintain kitchen and common areas; restock snacks and beverages and ensure cleanliness.
• Order groceries and office supplies within budget; log purchases and track expenses.
• Run errands as needed to support daily operations.
• Manage daily tasks and coordinate with teams to ensure a smooth client experience.

Skills

MS Office

Teams

Google Docs

Reliability

Punctuality

Attention to detail

Multitasking

Initiative

Professional demeanor

Tools

Microsoft Teams

Google Docs

Office Suite

Job description

Business Unit: Company 3

Position: Facility Coordinator

Location: New York, NY (On-Site)

Hours of Operation: 11:00am - 7:00pm EST

Pay Range: $20.00 USD hourly

POSITION SUMMARY

Primary responsibilities of the Facility Coordinator include warmly welcoming clients and guests at a satellite location of Company 3, providing facility information, directing client requests to the appropriate department, routing calls, shipping and receiving, purchasing, and overall client services. The Facility Coordinator should be highly organized, meticulous, upbeat and personable, able to multi-task, and willing to grow within the role.

MAIN DUTIES

The Facility Coordinator will be responsible for greeting, welcoming, and directing clients and guests appropriately, providing initial orientation to new clients, notifying staff and clients of visitor arrival, as well as checking in clients according to current security protocols. They will assist operations and engineering teams with set up of edit rooms and offices, assist clients with requests pertaining to their edit rooms and offices, and build excellent client relations by creating a warm and inviting working environment. They will also be responsible for the following:

• Client support in person, through email, and phone calls
• Routing client requests to the appropriate department
• Managing incoming and outgoing shipments
• Updating documents and spreadsheets pertaining to client contact info, purchases, etc.
• Set-up rooms for meetings, screenings
• General purchasing, logging of purchases
• Set up daily coffee, restock communal snacks and beverages
• Maintain cleanliness and organization in kitchen and common areas
• Order groceries and office supplies while maintaining a budget
• Run errands as needed

WHAT YOU BRING

The ideal candidate will have prior working experience in an office environment and be proficient with MS Office, Teams, Google Docs. They will be reliable, punctual, meticulous, detail oriented, and have the ability to multitask and take initiative. Additional desired skills include:

• Reliable, punctual, able to work Mon-Fri from 9:00a-5:00p and be flexible with notice to shift schedule as needed, available to work weekends if needed
• Professional appearance and excellent demeanor
• Excellent written and verbal communication skills
• Knowledge of post-production workflows a plus

ABOUT THE COMPANY

Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.

Diversity and Inclusion at Company 3

Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self.

It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process.

*The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. This range may be modified in the future. An employee’s pay position within the range may be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.

The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply.

The above compensation and benefits information is provided in accordance with various state, provincial, and local pay transparency laws.

This position is for an existing vacancy. Both external and internal candidates can apply for this role through the Company’s Career Page. The Company generally only contacts those individuals who have submitted an application which it wishes to interview. The application window for this position is expected to close by November 18, 2026.