Long Term Temporary Facilities Coordinator

Career Group; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Career Group is seeking a Long Term Temporary Facilities Coordinator in the New York area to manage daily building operations onsite. The role supports meetings, events, and office moves, ensures safety and cleanliness, and maintains facility systems with vendor coordination. The assignment is ongoing and starts ASAP.

The position requires strong organizational skills, reliability, and the ability to lift up to 50 lbs. Light maintenance and exceptional service to staff are expected.

Qualifications

• Strong organizational and multi-tasking skills.
• Ability to lift up to 50lbs – dolly provided.
• Must be dependable, reliable and people-oriented.
• Problem-solving and professional work ethic.
• Ability to work with professionals of all types.

Responsibilities

• Conduct daily walk-throughs to ensure cleanliness, organization, and safety compliance; report maintenance needs.
• Set up, break down, and support meetings, events, and office moves, including occasional late nights or weekends.
• Maintain facility systems, including HVAC, ticketing system, desk maps, and asset records; troubleshoot and assist users.
• Coordinate vendor visits and projects; maintain accurate records and schedules.
• Oversee inventory, stock, and maintenance for supplies, equipment, and storage areas.
• Support safety programs, including fire safety checks and warden assistance.
• Provide light maintenance (e.g., filter changes, small repairs) and respond to ad-hoc requests.
• Assist with AV, catering, and logistics for events and happy hours.
• Deliver exceptional customer service to employees and guests.

Skills

Organization

Multi-tasking

Reliability

People skills

Problem solving

Job description

Long Term Temporary Facilities Coordinator

Long Term Temporary Facilities Coordinator

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Our client, an advertising firm, is looking for a long term temporary Facilities Coordinator! They are seeking someone with a great attitude who has the ability to function in a fast-paced environment.

This assignment will start asap and be an ongoing temporary assignment.

Hours: 7:45am - 5pm

Fully Onsite

Responsibilities:

• Conduct daily walk-throughs to ensure cleanliness, organization, and safety compliance; report maintenance needs.
• Set up, break down, and support meetings, events, and office moves, including occasional late nights or weekends.
• Maintain facility systems, including HVAC, ticketing system, desk maps, and asset records; troubleshoot and assist users.
• Coordinate vendor visits and projects; maintain accurate records and schedules.
• Oversee inventory, stock, and maintenance for supplies, equipment, and storage areas.
• Support safety programs, including fire safety checks and warden assistance.
• Provide light maintenance (e.g., filter changes, small repairs) and respond to ad-hoc requests.
• Assist with AV, catering, and logistics for events and happy hours.
• Deliver exceptional customer service to employees and guests.

Qualifications:

• Strong organizational and multi-tasking skills
• Ability to lift up to 50lbs – dolly would be provided
• Must be dependable, reliable and people-oriented
• Problem-solving and professional work ethic
• Ability to work with professionals of all types

Please submit your resume in Word format for immediate consideration.

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Advertising Services

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