On-Site Facilities & Office Operations Lead

HKA Enterprises; Conshohocken (Montgomery County); On-site; USD 34,000 - 41,000; Full time

Job summary

HKA Enterprises seeks a reliable Facilities & Office Coordinator to keep our Conshohocken area office running smoothly day to day. This hands-on role covers maintenance, mailroom, IT basics, safety, and reception support in a fast-paced environment.

You will handle light maintenance, manage printers and supplies, coordinate with vendors, and ensure safe office operations while providing friendly visitor support and efficient admin help.

Qualifications

• Must be able to lift up to 60 lbs and perform in-person, M–F work.
• Proficiency with Microsoft Office Suite, Teams, and Outlook.

Responsibilities

• Handle light maintenance requests and coordinate with landlords/vendors.
• Inspect issues, attempt resolution, and track maintenance requests until resolved.
• Install monitors and docking stations; troubleshoot workstation and AV equipment.
• Receive and distribute mail and packages; manage shipments and labels.
• Stock and maintain kitchens; monitor supply levels and reconcile invoices.
• Refill printers and plotters; assist with printer/plotter issues and supplies.
• Manage badge access, visitor management, and daily headcount reporting.
• Provide reception backup; greet visitors and process vendor invoices.

Skills

Microsoft Office Suite

IT basics

Excel

PDFs

Calendar management

Tools

Teams

Outlook

Monitors & docking stations

Job description

HKA Enterprises seeks a reliable Facilities & Office Coordinator to keep our Conshohocken area office running smoothly day to day. This hands-on role covers maintenance, mailroom, IT basics, safety, and reception support in a fast-paced environment.

You will handle light maintenance, manage printers and supplies, coordinate with vendors, and ensure safe office operations while providing friendly visitor support and efficient admin help.