Facilities Workplace Coordinator

Lorien; Canonsburg (Washington County); Hybrid; USD 34,000 - 39,000; Full time

Job summary

Lorien in Canonsburg, PA, is hiring a Facilities Workplace Coordinator to oversee day-to-day workplace operations, vendor management, onboarding support, and mailroom tasks. This role ensures a safe, productive, and engaging office environment for 400+ employees.

The ideal candidate will have 5+ years in facilities/office services, strong problem-solving skills, and the ability to work independently in a large corporate setting.

Qualifications

• High school diploma or equivalent.
• 5+ years of experience providing facilities/office services in a professional environment.
• Proficient in Microsoft Office and workplace tech.
• Ability to manage multiple priorities in a fast-paced setting.
• Ability to lift items up to 50 lbs.
• Knowledge of office equipment, mail, printers, copiers, and postage systems.
• Strong organizational, planning, and problem-solving skills.
• Excellent customer service and communication skills.
• Ability to build positive relationships and deliver a quality employee experience.

Responsibilities

• Serve as the primary workplace concierge, delivering service and addressing inquiries while maintaining a safe, organized office.
• Support end-to-end onboarding, workstation setup, access badges, and orientation.
• Manage mailroom operations and carrier shipments (USPS, UPS, FedEx).
• Oversee procurement and inventory of office and kitchen supplies.
• Process invoices, POs, and check requests with cost coding accuracy.
• Coordinate conference room logistics, catering, and AV support.
• Administer safety programs including Fire Warden and AED inspections.
• Maintain floor plans, seating, occupancy data, and headcount reporting.
• Coordinate vendor/contractor activities with policy and security compliance.
• Assist with relocations, space reconfigurations, and workplace improvements.
• Support employee engagement activities and office events.
• Collaborate with Facilities Manager on special projects and initiatives.

Skills

Customer Service & Employee Experience

Workplace Operations & Administration

Communication & Relationship Building

Event & Meeting Coordination

Organization & Attention to Detail

Problem Solving & Initiative

Education

High school diploma or equivalent

Tools

Microsoft Office

Printers & Copiers

Postage Systems

Job description

Facilities Workplace Coordinator (BBBH2325028) Canonsburg, Pennsylvania

Salary: USD25 - USD28 per hour

Facilities Workplace Coordinator
Canonsburg PA
4 days in office - Friday remote
Manager Notes: Worker will need prior facilities management experience at a larger work environment. This person will be overseeing management of 400+ workers and handling all aspects of day-to-day. Will need to be an independent worker, along will ability to problem solve/ask questions.
Role
The Facilities & Workplace Coordinator is responsible for coordinating day-to-day workplace operations and employee services that support a safe, productive, and engaging office environment. By managing workplace programs, vendors, facilities administration, and employee support activities, this role enables a seamless employee experience and efficient office operations.

Responsibilities

• Serve as the primary workplace concierge for employees, delivering exceptional customer service, addressing workplace-related inquiries, coordinating service requests, and fostering a safe, organized, and productive office environment.
• Support the end-to-end new hire onboarding experience, including workstation setup, facilities orientation, access badging, nameplate preparation, and related workplace readiness activities.
• Manage mailroom operations, including the receipt, sorting, and distribution of incoming mail, as well as coordinating outgoing shipments through USPS, UPS, FedEx, and other carriers.
• Oversee the procurement, inventory management, and replenishment of office, kitchen, and workplace supplies to ensure business continuity and employee satisfaction.
• Process invoices, purchase orders, and check requests, including accurate cost coding and verification that contracted services and purchased goods have been received and completed in accordance with established agreements.
• Coordinate conference room logistics, including room setup, catering arrangements, audio-visual support coordination, and overall meeting readiness.
• Administer key workplace safety programs, including the Emergency
• Management Program, Fire Warden Program, first aid supply management, and Automated External Defibrillator (AED) inspections and maintenance.
• Maintain accurate office records, including floor plans, seating assignments, occupancy data, and headcount reporting.
• Coordinate vendor and contractor activities, ensuring compliance with company policies, security requirements, and building regulations.
• Support office relocations, space reconfigurations, furniture installations, and workplace improvement initiatives.
• Assist with the planning and execution of employee engagement activities, workplace events, recognition programs, and office-sponsored functions.
• Partner with the Facilities Manager and broader Facilities team on special projects, process improvements, workplace initiatives, and other operational priorities as assigned
• Collaborate closely with property management, building engineering, tenant services, and other stakeholders to resolve issues, elevate concerns, and enhance the overall employee and workplace experience.
• Customer Service & Employee Experience
• Workplace Operations & Administration
• Communication & Relationship Building
• Event & Meeting Coordination
• Organization & Attention to Detail
• Problem Solving & Initiative

Education/Certifications

• High school diploma or equivalent
• 5+ years of experience providing facilities and/or office service support in a professional office or corporate environment
• Proficient in Microsoft Office applications and other workplace technology platforms
• Ability to manage multiple priorities in a fast-paced environment
• Ability to lift items weighing up to 50 lbs
• Working knowledge of office equipment, printers, copiers, and postage systems
• Strong organizational, planning, and problem-solving skills
• Excellent customer service, communication, and interpersonal skills
• Ability to build positive relationships and deliver a high-quality employee experience

Organizational Relationship
Reports to: Facilities Manager
Title(s) of direct reports (if applicable): N/A

Working Conditions: This role falls into our hybrid work model working in your assigned office approximately 80% of the time (4 days per week) and where you do your best work 20% (1 day per week). There is an expectation of collaboration with teammates and stakeholders for moments that matter that could require travel