Operations & Facilities Coordinator

NeighborHealth Center; Raleigh (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

NeighborHealth Center is seeking an Operations Coordinator to provide hands-on administrative and operational support, ensuring facilities, technology, supplies, and day-to-day operations run smoothly. You will work closely with leadership and vendors and assist the Executive Team as needed.

The role focuses on facilities, purchasing, IT coordination, and administrative tasks, with on-site work Monday through Friday from 7:45 am to 5 pm and occasional Saturday shifts.

Qualifications

• High school diploma or equivalent.
• Experience in administrative, office operations, facilities, or a related role.
• Experience using Microsoft Office and other computer-based systems.
• Healthcare experience preferred.
• Ability to work onsite Mondays through Fridays during the hours of 7:45 am and 5 pm. Occasional Saturdays may be required.
• Ability to read, write, speak, and comprehend English fluently as needed to perform essential job functions, including patient communication, documentation, and safety-related instructions.

Responsibilities

• Coordinate routine facility maintenance, repairs, and vendor service requests.
• Assist with office moves, furniture assembly, workspace setup, and new site readiness.
• Monitor facility needs and elevate safety, maintenance, or operational concerns.
• Support emergency preparedness activities, drills, inspections, and related documentation.
• Order, receive, unpack, organize, and distribute supplies and equipment.
• Monitor inventory and coordinate routine restocking.
• Maintain organized storage and supply areas.
• Track organizational equipment and assist with replacement and disposal.
• Coordinate routine IT needs and support requests with the MSP.
• Coordinate EPIC (EMR) access for employees as needed.
• Assist with setup and deployment of computers, monitors, phones, printers, scanners, and other equipment.
• Maintain technology and equipment inventory.
• Coordinate equipment and workspace needs for employee onboarding and offboarding.
• Provide administrative support to the Executive Team as needed, including scheduling, meeting coordination, document preparation, and other administrative tasks.
• Assist with organizational meetings, trainings, events, and special projects.
• Maintain operational records, vendor information, service schedules, and other documentation.
• Provide general administrative and operational support as organizational needs arise.

Skills

Organizational skills

Attention to detail

Communication skills

Tech proficiency

Facilities coordination

Independent work

Team player

Inclusive culture

Diversity advocacy

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

NeighborHealth Center is seeking an Operations Coordinator to provide hands-on administrative and operational support, ensuring facilities, technology, supplies, and day-to-day operations run smoothly. You will work closely with leadership and vendors and assist the Executive Team as needed.

The role focuses on facilities, purchasing, IT coordination, and administrative tasks, with on-site work Monday through Friday from 7:45 am to 5 pm and occasional Saturday shifts.