Facilities & Office Experience Lead

The-Community-Preservation-Corporation; Town of New Castle (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

401(k) retirement plans with employer

Medical, dental, and vision benefits

Commuter benefits

PTO and leave types

Tuition assistance program

Work from Anywhere weeks

Summer Fridays

Collaborative working spaces

Employee development and engagement

Job summary

The Community Preservation Corporation seeks a Facilities Assistant for our Chappaqua office to ensure a safe, clean, and professional workplace. This on-site role handles office readiness, supplies, mail/shipping, vendor coordination, basic IT peripherals, and space management, with a focus on reliable service and teamwork.

You will also support events, hoteling/desk bookings, and everyday operations, contributing to a smooth and welcoming environment for colleagues and visitors alike.

Qualifications

• High school diploma or equivalent; associate degree in facilities/operations a plus.
• 3–5 years in office operations, facilities, hospitality, property management, or related role.
• Strong customer-service mindset with a professional, helpful and responsive approach.
• Comfortable using Microsoft 365 apps and ticketing/work order systems.
• Experience with desk/room reservation or hoteling tools (e.g., Robin) preferred.
• Basic troubleshooting skills for common office equipment.

Responsibilities

• Office readiness: open/close, daily walk-throughs, keep spaces clean, organized, and functional.
• Supplies & inventory: maintain supplies, track orders, restock refreshments.
• Mail & shipping: sort mail, prepare shipments, coordinate courier pickups.
• Facilities requests: triage and resolve routine needs, escalate as needed.
• Vendor coordination: schedule on-site visits, report issues to Facilities Manager.
• Safety & security: support badges/access, emergency supplies, drills and hazards reporting.
• Conference room support: set up rooms, coordinate catering and cleanup.
• Hoteling & desk booking: manage bookings, assist users, track utilization.
• Work orders & documentation: log requests, maintain simple inventories and contacts.
• Space standards: assist with moves, reconfigurations, and furniture assembly.
• Budget awareness: follow purchasing guidelines and attach receipts per CPC policy.
• Other duties: perform additional tasks to support office operations.

Skills

Customer service

Prioritization

Microsoft 365

Communication

Independent work

Office operations

Troubleshooting

Education

High school diploma or equivalent

Associate degree or facilities/operations training

Tools

Robin

Printer / Copier

A/V basics

Job description

The Community Preservation Corporation seeks a Facilities Assistant for our Chappaqua office to ensure a safe, clean, and professional workplace. This on-site role handles office readiness, supplies, mail/shipping, vendor coordination, basic IT peripherals, and space management, with a focus on reliable service and teamwork.

You will also support events, hoteling/desk bookings, and everyday operations, contributing to a smooth and welcoming environment for colleagues and visitors alike.