On-Site Facilities Manager — Coral Gables

Jones Lang LaSalle Incorporated; Coral Gables (FL); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay access

Job summary

JLL in Coral Gables, FL is seeking an Assistant Facilities Manager to operate as the on-site contact for a smaller site, overseeing soft services and providing support to ensure efficient day-to-day operations.

You will manage reception, meetings, vendor relations, safety records, travel logistics, and events while maintaining site documentation and ensuring service quality. A High School Diploma or equivalent with 2+ years in facilities management and CMMS experience is required.

Qualifications

• High School Diploma or equivalent; 4+ year degree considered equivalent to work experience.
• 2+ years of Facilities Management experience as an assistant manager or coordinator in commercial real estate.
• Experience using a Computerized Maintenance Management System (CMMS).
• Reliable transportation to drive to nearby client buildings as needed.
• Excellent customer, computer, managerial, verbal, and written communication skills, with demonstrated strength in customer service.
• Ability to multi-task and effectively organize responsibilities to meet site goals.
• Understanding of basic mechanical and electrical building systems.
• Computer proficiency with Microsoft Office Suite.
• Ability to work independently with little supervision, as the standalone facilities presence on-site.

Responsibilities

• Manage first-line soft services, including reception, mail operations, meetings & events, cleaning, waste & recycling, and vending/food services.
• Monitoring and maintaining office equipment and supplies.
• Maintaining regular contact and meetings with vendors to report on issues, recommendations, and cost estimates.
• Conducting weekly walk-rounds with the vendor cleaning manager to ensure cleaning quality standards are maintained.
• Managing Trouble Ticket (Remedy) requests, interfacing with internal customers and actioning queries in line with SLAs.
• Managing daily health & safety issues, including fire and safety team records, drills, and training.
• Supporting travel and visitor logistics, including coordination with approved hotels.
• Assisting in organizing internal and external events and managing conferencing facility quality.
• Managing food and kitchen facilities, providing direction to housekeepers.
• Raising purchase orders and managing site Wiki pages and communication channels.

Skills

Communication skills

Customer service

Written communication

Independent work

Multitasking

Education

High School Diploma or equivalent

4+ year degree considered equivalent

Tools

Corrigo CMMS

Microsoft Office Suite

Job description

JLL in Coral Gables, FL is seeking an Assistant Facilities Manager to operate as the on-site contact for a smaller site, overseeing soft services and providing support to ensure efficient day-to-day operations.

You will manage reception, meetings, vendor relations, safety records, travel logistics, and events while maintaining site documentation and ensuring service quality. A High School Diploma or equivalent with 2+ years in facilities management and CMMS experience is required.