Assistant Facilities Manager

*US AMR-Jones Lang LaSalle Americas, Inc.; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay access

Job summary

Jones Lang LaSalle Incorporated (JLL) in Coral Gables/Miami is seeking an Assistant Facilities Manager to operate as a standalone on-site role at a smaller site. You will manage a range of soft services and support efficient, effective site operations while delivering strong customer service.

The role requires 2+ years of facilities management experience, CMMS knowledge, and the ability to work independently with minimal supervision.

Qualifications

• High School Diploma or equivalent or 4+ year degree equivalent to work experience.
• 2+ years of Facilities Management experience as an assistant manager or coordinator in commercial real estate.
• Experience using a CMMS is preferred (Corrigo CMMS mentioned).
• Reliable transportation to drive to nearby client buildings as needed.

Responsibilities

• Managing first-line soft services including reception, mail operations, meetings & events, cleaning, waste & vending services.
• Monitoring and maintaining office equipment and supplies.
• Coordinating with vendors and reporting issues with cost estimates.
• Handling health & safety records, drills, and training.
• Supporting travel and visitor logistics and event organization.

Skills

Customer service

Communication

Multi-tasking

Microsoft Office

Independent work

Education

High School Diploma or equivalent

Tools

CMMS (Corrigo)

Remedy

Microsoft Office Suite

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

Reporting to the Facilities Manager, this Assistant Facilities Manager operates as a standalone employee at a smaller site, managing a range of soft services and providing the support needed to ensure efficient, effective site operations. This role is well suited to a candidate with solid facilities management fundamentals and strong customer service orientation.

Daily responsibilities

• Managing first-line soft services, including reception, mail operations, meetings & events, cleaning, waste & recycling, and vending/food services.
• Monitoring and maintaining office equipment and supplies.
• Maintaining regular contact and meetings with vendors to report on issues, recommendations, and cost estimates.
• Conducting weekly walk‑rounds with the vendor cleaning manager to ensure cleaning quality standards are maintained.
• Managing Trouble Ticket (Remedy) requests, interfacing with internal customers and actioning queries in line with SLAs.
• Managing daily health & safety issues, including fire and safety team records, drills, and training.
• Supporting travel and visitor logistics, including coordination with approved hotels.
• Assisting in organizing internal and external events and managing conferencing facility quality.
• Managing food and kitchen facilities, providing direction to housekeepers.
• Raising purchase orders and managing site Wiki pages and communication channels.

Required skills and experience

• High School Diploma or equivalent, or a 4+ year degree considered equivalent to work experience.
• 2+ years of Facilities Management experience as an assistant manager or coordinator in commercial real estate.
• Experience using a Computerized Maintenance Management System (CMMS).
• Reliable transportation to drive to nearby client buildings as needed.
• Excellent customer, computer, managerial, verbal, and written communication skills, with demonstrated strength in customer service.
• Ability to multi-task and effectively organize responsibilities to meet site goals.
• Understanding of basic mechanical and electrical building systems.
• Computer proficiency with Microsoft Office Suite.
• Ability to work independently with little supervision, as the standalone facilities presence on‑site.

Preferred experience and skills

• Military service or higher education in a related field such as business, hospitality, or facility/property management.
• Corrigo CMMS exposure.

Location

Onsite, Coral Gables, FL. Location: On‑site – Coral Gables, FL, Miami, FL.

Visa sponsorship

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive Medical, Dental & Vision Care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.
• Early access to earned wages through Daily Pay.

Recruitment Process

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Privacy Notice

We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Equal Opportunity & Accommodations

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

Company Overview & History

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.