Assistant Facility Manager

JLL

Miami (FL)

On-site

USD 75,000 - 105,000

Full time

5 days ago

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Benefits offered by this job

401(k) plan with company matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay

Job summary

JLL in Miami seeks an Assistant Facility Manager to support seamless facility operations, lead the engineering team, and ensure building systems meet codes and client standards.

You will partner with the Facility Manager to manage budgets, vendor relationships, and coordinate hard services, gaining exposure to diverse facility disciplines and opportunities for career growth.

Qualifications

HS diploma or GED required.
3+ years of managerial experience leading engineering or facility operations teams.
Proficiency in MS Office applications and Adobe.
Basic knowledge of building systems including HVAC, chillers, electrical, and BMS.
Strong customer service orientation with excellent verbal and written communication.
Experience with computer-based Work Order Management Systems.

Responsibilities

Lead and support the engineering team, promoting teamwork and performance while managing daily operations.
Conduct regular building inspections of HVAC, mechanical, and electrical systems for safety and compliance.
Oversee work order management with vendors and in-house staff, monitor SLAs and KPIs.
Manage vendor relationships and payments, ensure timely invoicing and documentation.
Support budgeting, forecasting, and capital planning processes; control operational expenses.
Coordinate facility soft services including meeting prep, room setups, moves, and configurations.
Collaborate with Facilities Manager on project implementation and driving efficiencies.

Skills

Leadership

MS Office

Communication

Multitasking

Vendor Management

Budgeting & Forecasting

Build🔹ing Systems Knowledge

Bilingual English/Spanish

Work Order Systems

Education

HS diploma or GED

Associate degree in Facilities Management or related field

Tools

MS Office (Excel, Word, PowerPoint, SharePoint, Outlook)

Adobe

SharePoint

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facility Manager-JLL

What this job involves:

As an Assistant Facility Manager at JLL, you'll play a pivotal role in supporting seamless facility operations while shaping a brighter way for our clients and their workplace environments. This position involves partnering closely with the Facility Manager and department heads to deliver services essential for effective property operation and maintenance. You'll oversee a team of engineers while managing critical functions including financial management, vendor relations, compliance monitoring, and building systems oversight. What sets JLL apart is our culture of collaboration, and in this role, you'll cultivate strong relationships with key stakeholders to support the client's corporate real estate goals. Your demonstrated proficiency in administrative systems, coupled with your hands-on knowledge of HVAC, mechanical, and electrical systems, will enable you to conduct thorough building inspections and drive operational excellence. This dynamic position offers opportunities to strengthen and advance your career through exposure to diverse facility management disciplines and strategic initiatives.

What your day-to-day will look like:

Lead and support the engineering team, fostering an environment of teamwork, cooperation, and performance excellence while managing day-to-day operations
Conduct regular building inspections of HVAC, mechanical, and electrical systems to ensure areas are well-kept, safe, and compliant with local codes and JLL standards
Oversee work order management for in-house staff and vendors, monitoring Service Level Agreements (SLAs) monthly and planning corrective actions to meet site KPIs
Manage vendor relationships and payments using available systems, ensuring timely invoice review, compliance verification, and documentation of performance issues
Support the annual budgeting, quarterly forecasting, and capital planning processes while managing operational expenses and ensuring adherence to financial targets
Coordinate facility soft services including meeting preparation, conference room setups, moves, office configurations, and other client-facing services
Collaborate with the Facilities Manager on short- and long-term project implementation while driving operational efficiencies and best practice innovations

Required qualifications:

HS diploma or GED
3+ years of managerial experience with demonstrated ability to lead and develop engineering or facility operations teams
Proficiency in MS Office applications (Excel, Word, PowerPoint, SharePoint, Outlook) and Adobe
Basic knowledge of building systems including HVAC, chillers, air handlers, generators, electrical systems, and BMS platforms
Strong customer service orientation with excellent verbal and written communication skills
Proven ability to multitask and effectively organize responsibilities across multiple departments and priorities
Experience with computer-based or web-based Work Order Management Systems

Preferred qualifications:

Associate degree in Facilities Management, Engineering, Business Administration, or related field
Background in commercial office environments or corporate real estate settings
Knowledge of compliance standards, safety regulations, and audit requirements
Bilingual proficiency in English and Spanish
Financial management experience including budgeting, forecasting, and invoice processing

Schedule:

M-F 8AM-5PM

Location:

Doral FL-

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

On-site -Miami, FL

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include: