Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Coral Gables (FL); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay access

Job summary

JLL in Coral Gables, FL is seeking an Assistant Facilities Manager to operate as the on-site contact for a smaller site, overseeing soft services and providing support to ensure efficient day-to-day operations.

You will manage reception, meetings, vendor relations, safety records, travel logistics, and events while maintaining site documentation and ensuring service quality. A High School Diploma or equivalent with 2+ years in facilities management and CMMS experience is required.

Qualifications

• High School Diploma or equivalent; 4+ year degree considered equivalent to work experience.
• 2+ years of Facilities Management experience as an assistant manager or coordinator in commercial real estate.
• Experience using a Computerized Maintenance Management System (CMMS).
• Reliable transportation to drive to nearby client buildings as needed.
• Excellent customer, computer, managerial, verbal, and written communication skills, with demonstrated strength in customer service.
• Ability to multi-task and effectively organize responsibilities to meet site goals.
• Understanding of basic mechanical and electrical building systems.
• Computer proficiency with Microsoft Office Suite.
• Ability to work independently with little supervision, as the standalone facilities presence on-site.

Responsibilities

• Manage first-line soft services, including reception, mail operations, meetings & events, cleaning, waste & recycling, and vending/food services.
• Monitoring and maintaining office equipment and supplies.
• Maintaining regular contact and meetings with vendors to report on issues, recommendations, and cost estimates.
• Conducting weekly walk-rounds with the vendor cleaning manager to ensure cleaning quality standards are maintained.
• Managing Trouble Ticket (Remedy) requests, interfacing with internal customers and actioning queries in line with SLAs.
• Managing daily health & safety issues, including fire and safety team records, drills, and training.
• Supporting travel and visitor logistics, including coordination with approved hotels.
• Assisting in organizing internal and external events and managing conferencing facility quality.
• Managing food and kitchen facilities, providing direction to housekeepers.
• Raising purchase orders and managing site Wiki pages and communication channels.

Skills

Communication skills

Customer service

Written communication

Independent work

Multitasking

Education

High School Diploma or equivalent

4+ year degree considered equivalent

Tools

Corrigo CMMS

Microsoft Office Suite

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facilities Manager, Coral Gables, FL

What this job involves.

Reporting to the Facilities Manager, this Assistant Facilities Manager operates as a standalone employee at a smaller site, managing a range of soft services and providing the support needed to ensure efficient, effective site operations. This role is well suited to a candidate with solid facilities management fundamentals and strong customer service orientation.

What your day-to-day will look like

• Managing first-line soft services, including reception, mail operations, meetings & events, cleaning, waste & recycling, and vending/food services

• Monitoring and maintaining office equipment and supplies

• Maintaining regular contact and meetings with vendors to report on issues, recommendations, and cost estimates

• Conducting weekly walk-rounds with the vendor cleaning manager to ensure cleaning quality standards are maintained

• Managing Trouble Ticket (Remedy) requests, interfacing with internal customers and actioning queries in line with SLAs

• Managing daily health & safety issues, including fire and safety team records, drills, and training

• Supporting travel and visitor logistics, including coordination with approved hotels

• Assisting in organizing internal and external events and managing conferencing facility quality

• Managing food and kitchen facilities, providing direction to housekeepers

• Raising purchase orders and managing site Wiki pages and communication channels

Required skills and experience

• High School Diploma or equivalent, or a 4+ year degree considered equivalent to work experience
• 2+ years of Facilities Management experience as an assistant manager or coordinator in commercial real estate
• Experience using a Computerized Maintenance Management System (CMMS)
• Reliable transportation to drive to nearby client buildings as needed
• Excellent customer, computer, managerial, verbal, and written communication skills, with demonstrated strength in customer service
• Ability to multi-task and effectively organize responsibilities to meet site goals
• Understanding of basic mechanical and electrical building systems
• Computer proficiency with Microsoft Office Suite
• Ability to work independently with little supervision, as the standalone facilities presence on-site

Preferred experience and skills

• Military service or higher education in a related field such as business, hospitality, or facility/property management

• Corrigo CMMS exposure

Location.

Onsite, Coral Gables, FL

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

On-site -Coral Gables, FL, Miami, FL

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (\"JLL\") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation.

Accepting applications on an ongoing basis until candidate identified.