On-Site Facilities Coordinator – Industrial Site

Next Matter; Midland (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Equity

Paid time off

Company holidays

Health benefits

Dental and vision

Parental leave

Fitness stipend

EV charging

Catered meals

Fully stocked kitchen

Job summary

Castelion in Midland, TX is seeking a proactive Facilities Coordinator to manage daily lunch, supply programs, and site services for our Midland site. You will work closely with the Facilities Manager and coordinate vendors, janitorial, and maintenance activities to keep operations running smoothly.

The role requires hands-on performance in both office and industrial settings, with opportunities to contribute to facilities projects and process improvements as the site grows.

Qualifications

• 2+ years of experience in facilities coordination, workplace operations, office management, hospitality, site operations, or a related field.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Demonstrated ability to operate effectively in a fast-paced environment where priorities and responsibilities can change quickly.
• Strong ownership mentality with the ability to identify needs and drive tasks through completion with limited direction.
• Experience coordinating vendors, service providers, deliveries, or recurring operational services.
• Excellent communication and customer service skills with strong attention to detail and follow-through.
• Comfortable working across both office and industrial environments and being hands-on with day-to-day site needs.
• Proficiency with Microsoft Office.
• Ability to work independently while maintaining strong communication with the Facilities Manager and broader team.
• Willingness to support occasional needs outside of standard business hour

Responsibilities

• Own daily lunch coordination for Castelion employees across the Midland site, including ordering, delivery coordination, setup, and resolution of day-to-day issues
• Manage snack, beverage, kitchen, and general site supply programs across Midland properties, ensuring spaces remain consistently stocked, organized, and operational
• Coordinate recurring site services and vendors, including janitorial, waste services, pest control, water service, landscaping, portable restrooms, and other operational services as needed
• Conduct regular site walkthroughs to identify cleanliness, organization, supply, maintenance, and general site-readiness needs and drive identified issues to resolution
• Assist the Facilities Manager across a wide range of operational needs, facilities projects, and changing site priorities
• Submit, track, and follow up on facilities requests and work orders to ensure issues are resolved in a timely manner
• Partner with EHS, Security, Operations, and other site teams to coordinate facilities activities and maintain a safe and operationally ready environment
• Support site events, employee activities, visitor needs, and other operational requirements as they arise
• Identify opportunities to improve site services, organization, employee experience, and overall facilities operations
• Take on additional site and facilities responsibilities as needed, with a willingness to step outside of routine responsibilities to help the team execute

Skills

Facilities coordination

Operations coordination

Vendor management

Tools

Microsoft Office

Job description

Castelion in Midland, TX is seeking a proactive Facilities Coordinator to manage daily lunch, supply programs, and site services for our Midland site. You will work closely with the Facilities Manager and coordinate vendors, janitorial, and maintenance activities to keep operations running smoothly.

The role requires hands-on performance in both office and industrial settings, with opportunities to contribute to facilities projects and process improvements as the site grows.