Facilities & Workplace Services Coordinator

Next Matter; Torrance (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Equity

Paid time off

Health benefits

Parental leave

Fitness stipend

Onsite EV charging

Catered meals

Job summary

Castelion is seeking a proactive Facilities Coordinator to support daily operations, keeping the office safe, organized, and welcoming for employees and visitors. You will manage spaces, vendors, onboarding logistics, and events in a fast-paced environment.

Strong organization, excellent communication, and a service mindset are essential, with the ability to handle multiple priorities and occasional after-hours support.

Qualifications

• 4+ years of experience in workplace operations, office administration, hospitality, facilities coordination, or related field.
• Strong organizational and time management skills with ability to prioritize multiple tasks.
• Excellent customer service and communication skills.
• Experience coordinating vendors and workplace services.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work independently in a fast-paced, high-growth environment.

Responsibilities

• Maintain the daily readiness and appearance of office spaces, conference rooms, kitchens, and common areas.
• Conduct routine workplace walkthroughs to identify issues and ensure standards.
• Manage incoming workplace requests and ensure timely resolution or escalation.
• Submit and track facilities tickets, coordinating with service teams for timely resolution.
• Maintain office supply inventory and coordinate replenishment.
• Assist with new hire onboarding by preparing workstations and orientation logistics.
• Support employee engagement activities and internal workplace programs.
• Coordinate meeting room setups, catering, and workplace logistics for internal meetings.
• Support relationships with service vendors and monitor performance.

Skills

Organizational skills

Time management

Customer service

Communication

Vendor coordination

Independent work

Tools

Microsoft Office

Google Workspace

JIRA

Job description

Castelion is seeking a proactive Facilities Coordinator to support daily operations, keeping the office safe, organized, and welcoming for employees and visitors. You will manage spaces, vendors, onboarding logistics, and events in a fast-paced environment.

Strong organization, excellent communication, and a service mindset are essential, with the ability to handle multiple priorities and occasional after-hours support.