Facilities Ops Coordinator for Fast-Growth Defense

Castelion Corporation; Torrance, Northern (CA, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Equity

Paid time off

Public holidays

Health benefits

Parental leave

Fitness stipend

EV charging at office

Catered meals

Job summary

Castelion Corporation is seeking a highly proactive Facilities Coordinator to support day-to-day operations and maintain a safe, organized workplace for employees and visitors in Torrance, CA. You will balance routine tasks with proactive planning as the team grows.

The role requires strong organization, excellent communication, and a service mindset. You will coordinate vendors, manage tickets, and support onboarding, events, and workspace logistics in a fast-paced, high-growth environment.

Qualifications

• 4+ years of experience in workplace operations, office administration, hospitality, facilities coordination, or a related field.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent customer service and communication skills.

Responsibilities

• Maintain daily readiness and appearance of office spaces, conference rooms, kitchens, and common areas.
• Conduct routine walkthroughs to identify issues and ensure standards.
• Manage incoming workplace requests and ensure timely resolution or escalation.
• Submit and track facilities tickets, coordinating with service teams for timely resolution.
• Maintain office supply inventory and coordinate replenishment, including business cards and materials.
• Assist with new hire onboarding by preparing workstations and orientation logistics.
• Support employee engagement activities and internal workplace programs.
• Coordinate relationships with workplace service vendors and monitor performance.
• Plan catering for small meetings and routine events, including setup and cleanup.
• Coordinate meeting room setups, catering, and logistics for internal meetings.
• Support executive visits, recruiting events, customer visits, and employee engagement activities.

Skills

Organization

Time management

Customer service

Vendor coordination

MS Office

Google Workspace

Independent work

Tools

JIRA

Job description

Castelion Corporation is seeking a highly proactive Facilities Coordinator to support day-to-day operations and maintain a safe, organized workplace for employees and visitors in Torrance, CA. You will balance routine tasks with proactive planning as the team grows.

The role requires strong organization, excellent communication, and a service mindset. You will coordinate vendors, manage tickets, and support onboarding, events, and workspace logistics in a fast-paced, high-growth environment.