Facilities & Workplace Experience Lead

Castelion; Torrance (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Long-term equity

Paid time off

Company-paid holidays

Health benefits (medical, dental, and/

Parental leave

Fitness stipend

Onsite EV charging

Catered meals

Job summary

Castelion is seeking a highly proactive Facilities Coordinator to support daily operations that create a safe, organized workplace for Castelion employees and visitors. This role balances routine operational needs with proactive planning as the team grows.

The position is full-time and requires strong organizational, communication, and vendor-management skills to maintain office spaces, manage provisioning, onboarding, events, and safety compliance in a fast-paced environment.

Qualifications

• 4+ years of experience in workplace operations, office administration, hospitality, facilities coordination, or a related field.
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Excellent customer service and communication skills
• Experience coordinating vendors and workplace services
• Proficiency in Microsoft Office and Google Workspace

Responsibilities

• Maintain the daily readiness and appearance of office spaces, conference rooms, kitchens, and common areas
• Conduct routine workplace walkthroughs to identify operational issues and ensure workplace standards are consistently maintained
• Manage incoming workplace requests and ensure timely resolution or escalation
• Submit and track Facilities tickets, coordinating with service teams to ensure timely resolution
• Maintain office supply inventory and coordinate replenishment, including ordering business cards and other operational materials
• Assist with new hire onboarding by preparing workstations, welcome materials, and office orientation logistics
• Support employee engagement activities, celebrations, and internal workplace programs
• Support day-to-day relationships with workplace service vendors, including coffee and beverage services, office supply vendors, and other recurring operational partners
• Monitor vendor performance, service quality, inventory levels, and adherence to service schedules, escalating issues as needed
• Support the planning and coordination of catering for small meetings and routine office events, including ordering, delivery coordination, setup, and cleanup
• Coordinate meeting room setups, catering, and workplace logistics for internal meetings
• Support workplace logistics for executive visits, recruiting events, customer visits, and employee engagement activities
• Support the maintenance of workplace documentation, inventory records, and standard operating procedures
• Support special workplace projects and continuous improvement initiatives

Skills

Organization

Time management

Customer service

Vendor coordination

Office software

Tools

Microsoft Office

Google Workspace

JIRA

Job description

Castelion is seeking a highly proactive Facilities Coordinator to support daily operations that create a safe, organized workplace for Castelion employees and visitors. This role balances routine operational needs with proactive planning as the team grows.

The position is full-time and requires strong organizational, communication, and vendor-management skills to maintain office spaces, manage provisioning, onboarding, events, and safety compliance in a fast-paced environment.