Facilities & Operations Coordinator — Fast-Growth Impact

Castelion Corporation; United States; On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Equity

4 weeks PTO

10 holidays

Health benefits

Parental leave

Fitness stipend

EV charging

Catered meals

Job summary

Castelion is seeking a proactive Facilities Coordinator to keep our office spaces ready, organized, and welcoming for employees and visitors. You will manage vendor relationships, coordinate events, and support onboarding logistics while maintaining high standards across the workplace.

The role requires strong communication, exceptional organizational skills, and the ability to handle multiple priorities in a fast-growing environment.

Qualifications

• 4+ years of experience in workplace operations, office administration, hospitality, facilities coordination, or related field.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent customer service and communication skills.
• Experience coordinating vendors and workplace services.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work independently in a fast-paced, high-growth environment.

Responsibilities

• Maintain daily readiness and appearance of office spaces, conference rooms, kitchens, and common areas.
• Conduct routine workplace walkthroughs to identify issues and ensure standards are met.
• Manage incoming workplace requests and ensure timely resolution or escalation.
• Submit and track Facilities tickets, coordinating with service teams for timely resolution.
• Maintain office supply inventory and coordinate replenishment.

Skills

Organizational skills

Customer service

Vendor coordination

Office software

Independent work

Time management

Tools

Microsoft Office

Google Workspace

JIRA

Job description

Castelion is seeking a proactive Facilities Coordinator to keep our office spaces ready, organized, and welcoming for employees and visitors. You will manage vendor relationships, coordinate events, and support onboarding logistics while maintaining high standards across the workplace.

The role requires strong communication, exceptional organizational skills, and the ability to handle multiple priorities in a fast-growing environment.