On-Site Facilities Coordinator

JLL; Raleigh (NC); On-site; USD 50,300 - 61,600; Full time

Job summary

JLL is seeking a Facilities Coordinator on-site to support a busy Facility Management team in Raleigh. You will monitor operations, coordinate with property managers, and act as the main client contact while overseeing procurement, vendor contracts, and budget-related tasks.

The role emphasizes multitasking, professionalism under pressure, and delivering exceptional customer service within a corporate real estate environment.

Qualifications

• Minimum 2-4 years of experience in Facility or Property Administration.
• Superior customer service skills with a strong client-oriented approach.
• Proficiency in Microsoft Office Suite with advanced Excel spreadsheet skills and capability to customize administrative reports.
• Ability to multitask effectively and work independently without direct supervision.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Provide continuous monitoring of office and facility operations, acting as the primary interface with clients, visitors, and guests to ensure exceptional service delivery.
• Assist the Facility Management Team with tactical planning and execution of team goals and objectives, supporting project management initiatives as needed.
• Manage procurement processes including property supplies and services, issue purchase orders, coordinate bid requests, and oversee service and construction contracts.
• Coordinate maintenance activities and schedules, providing clear direction to vendors, facilities staff, and service providers to ensure excellent execution with minimal disruption.
• Support special events, meetings, and conference room reservations in alignment with client needs and JLL requirements.
• Administer and maintain all vendor security badging access and effectively, ensuring compliance with established protocols.
• Assist with budgetary requests, analysis, and reporting, including researching and documenting budget variances.
• Process accounts payable and accounts receivable transactions accurately and in a timely manner.
• Handle small facility management tasks including office move coordination and all additional assignments as directed, ensuring timely completion and appropriate follow-up with customers

Skills

Facility/Property Administration

Customer service

Multitasking

Communication skills

Education

Associate's degree in facilities management or related field

Bachelor's degree in facilities management or related field

Tools

Microsoft Office (Excel advanced)

Facility management software

Job description

JLL is seeking a Facilities Coordinator on-site to support a busy Facility Management team in Raleigh. You will monitor operations, coordinate with property managers, and act as the main client contact while overseeing procurement, vendor contracts, and budget-related tasks.

The role emphasizes multitasking, professionalism under pressure, and delivering exceptional customer service within a corporate real estate environment.