On-Site Executive Assistant to C-Suite | Global Travel Pro

Club Kuma; Santa Monica (CA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Benefits package

401(k) plan

Company holidays

Job summary

Club Kuma in Santa Monica, CA is seeking an Executive/Personal Assistant to support senior leadership. The role focuses on complex travel planning, calendar management, meeting prep, and discreet handling of confidential information.

You will coordinate domestic and international itineraries, manage multiple time zones, assist with light HR tasks, office operations, and vendor coordination, while upholding professionalism and reliability.

Qualifications

• 3+ years supporting C-suite or senior executives in a fast-paced environment.
• Experience booking complex international travel.
• Proficiency with Microsoft 365 suite (Outlook, Teams, Word, Excel).
• Strong organizational skills with multitasking ability.
• Excellent written and verbal communication skills.

Responsibilities

• Plan and manage complex domestic and international travel for executives, including itineraries, flights, hotels, visas, and ground transport.
• Manage executive calendars across multiple time zones and schedule meetings.
• Prepare materials for travel, meetings, and events (agendas, briefing documents, expense reports).
• Schedule personal appointments and lifestyle logistics with discretion.
• Oversee purchases for business and personal needs, coordinating vendors and delivery.
• Coordinate planning for company functions, conferences, and projects from logistics to execution.
• Support light HR tasks such as timecard reviews and onboarding logistics.
• Oversee general office management, supplies, repairs, and vendor relationships across residences as needed.
• Provide light customer service for house brand and handle confidential information with discretion.
• Supervise and provide direction to the office assistant/receptionist.
• Other duties as assigned.

Skills

Executive support

Travel management

Microsoft 365

Calendar management

Communication

Discretion

Independent worker

HR support

Job description

Club Kuma in Santa Monica, CA is seeking an Executive/Personal Assistant to support senior leadership. The role focuses on complex travel planning, calendar management, meeting prep, and discreet handling of confidential information.

You will coordinate domestic and international itineraries, manage multiple time zones, assist with light HR tasks, office operations, and vendor coordination, while upholding professionalism and reliability.